General Vessel Documentation Questions
How to Complete Boat Bill Of Sale to Close the Sale Fast
After much consideration, you've decided to get rid of your yacht. Great! Nevertheless, the transaction cannot be formalized until a boat bill of sale has been obtained. A bill of sale is a legal document that facilitates the transfer of ownership between a buyer and seller according to Wikipedia.org. Simple and straightforward terms are laid forth for the parties engaged in a transaction.
Closing a boat deal is one of our most difficult tasks. When a buyer is hesitant to pay for the boat ticket you're selling, it's critical to stay on top of the situation to clinch the transaction as quickly as possible. Even if you've never sold a boat before, the process might be daunting. If this is your first time in a scenario like this, you may be unsure how things operate and what you need to do to be ready. This FAQ explains how to use a boat bill of sale in a purchase-sell transaction to ensure a successful outcome.
Make Sure Both Parties Have a Copy of the Completed Boat Bill Of Sale
Whenever you're planning to sell a boat, one of the first things you need to do is complete a boat bill of sale form. This contract provides the buyer with specific legal rights and protects you as the seller of the boat in a dispute. With no boat bill of sale, there is no evidence that both parties have agreed to all of the transaction parameters.
As a result, it is often challenging for you to complete the transaction and simple for someone to back out. As a result, it's critical to achieve a boat bill of sale as quickly as possible and get it signed by all parties involved in the transaction. The benefit of this is that if an issue arises later on that either side was unaware of, you will be able to see precisely what was agreed upon before.
List All Equipment and Accessories That Are Included With the Boat
If you want to sell your boat as fast and simply as possible, you'll need to complete a boat bill of sale. A boat bill of sale will make the transaction more fluid and help prevent any snags that may occur later on in the process. It will also assist you in receiving your money more quickly! Include all of the equipment and extras that came with the boat in your list.
This will help avoid any misunderstandings in the future about what was and wasn't included in the vessel's sale. Make sure you offer a thorough description of each component on a secondhand boat (including photos if possible). Ensure to pack everything from fishing equipment to life preservers. It is possible to verify that all persons engaged in the vessel's operation have the same understanding by filling out one of these forms.
Be Specific about the Condition of the Boat
When selling a yacht, the bill of sale is an essential document. However, even though it is a tedious task, it is necessary if your vessel has been put on the market for sale. When you sell a boat, you must have a boat bill of sale to prove what you've sold the boat for, who you sold it to, and when it will be delivered to the buyer. In order to ensure that all parties are on the same page, this paper serves as a contract.
This may save you a ton of time and money in the long run. The date, your name and address, the buyer's name and address, the full description of the boat, and any outboard motors or trailers that came with it should all be included. Be careful to fill out the purchase price area with the boat's purchase price (and note whether or not this consists of the trailer too).
On The Boat Bill Of Sale, Indicate Who Is Taking Ownership
A bill of sale for a private yacht is an essential legal document that serves as both a receipt for the purchase payment and a contract for selling the vessel. Whoever will be the legal owner of the boat and any particular conditions should be clearly stated in the agreement. Can I use this product in the future without being restricted? Which party will be accountable for the expense of upkeep? To put it another way, you're describing the conditions of your contract by completing a boat bill of sale. In the event of a dispute, if you don't include specific information in your bill of sale, you may face further difficulties in the future. Any future issues may be avoided by having all relevant information in your boat bill of sale and signing it by both parties.
Selling your yacht as fast and painlessly as possible is why you should use a bill of sale instead of anything else. Once you give over the completed papers, your buyer is responsible for the vessel, and you may go.
Closing a boat deal is one of our most difficult tasks. When a buyer is hesitant to pay for the boat ticket you're selling, it's critical to stay on top of the situation to clinch the transaction as quickly as possible. Even if you've never sold a boat before, the process might be daunting. If this is your first time in a scenario like this, you may be unsure how things operate and what you need to do to be ready. This FAQ explains how to use a boat bill of sale in a purchase-sell transaction to ensure a successful outcome.
Make Sure Both Parties Have a Copy of the Completed Boat Bill Of Sale
Whenever you're planning to sell a boat, one of the first things you need to do is complete a boat bill of sale form. This contract provides the buyer with specific legal rights and protects you as the seller of the boat in a dispute. With no boat bill of sale, there is no evidence that both parties have agreed to all of the transaction parameters.
As a result, it is often challenging for you to complete the transaction and simple for someone to back out. As a result, it's critical to achieve a boat bill of sale as quickly as possible and get it signed by all parties involved in the transaction. The benefit of this is that if an issue arises later on that either side was unaware of, you will be able to see precisely what was agreed upon before.
List All Equipment and Accessories That Are Included With the Boat
If you want to sell your boat as fast and simply as possible, you'll need to complete a boat bill of sale. A boat bill of sale will make the transaction more fluid and help prevent any snags that may occur later on in the process. It will also assist you in receiving your money more quickly! Include all of the equipment and extras that came with the boat in your list.
This will help avoid any misunderstandings in the future about what was and wasn't included in the vessel's sale. Make sure you offer a thorough description of each component on a secondhand boat (including photos if possible). Ensure to pack everything from fishing equipment to life preservers. It is possible to verify that all persons engaged in the vessel's operation have the same understanding by filling out one of these forms.
Be Specific about the Condition of the Boat
When selling a yacht, the bill of sale is an essential document. However, even though it is a tedious task, it is necessary if your vessel has been put on the market for sale. When you sell a boat, you must have a boat bill of sale to prove what you've sold the boat for, who you sold it to, and when it will be delivered to the buyer. In order to ensure that all parties are on the same page, this paper serves as a contract.
This may save you a ton of time and money in the long run. The date, your name and address, the buyer's name and address, the full description of the boat, and any outboard motors or trailers that came with it should all be included. Be careful to fill out the purchase price area with the boat's purchase price (and note whether or not this consists of the trailer too).
On The Boat Bill Of Sale, Indicate Who Is Taking Ownership
A bill of sale for a private yacht is an essential legal document that serves as both a receipt for the purchase payment and a contract for selling the vessel. Whoever will be the legal owner of the boat and any particular conditions should be clearly stated in the agreement. Can I use this product in the future without being restricted? Which party will be accountable for the expense of upkeep? To put it another way, you're describing the conditions of your contract by completing a boat bill of sale. In the event of a dispute, if you don't include specific information in your bill of sale, you may face further difficulties in the future. Any future issues may be avoided by having all relevant information in your boat bill of sale and signing it by both parties.
Selling your yacht as fast and painlessly as possible is why you should use a bill of sale instead of anything else. Once you give over the completed papers, your buyer is responsible for the vessel, and you may go.
How Our Portal Helps with Starting American Vessel Documentation
Did you just purchase your dream vessel and aren’t sure what vessel documentation is necessary? Or, alternatively, are you unclear about whether or not you have to document your vessel? USCG vessel documentation rules can be a bit opaque, to say the very least. Our National Documentation Portal was specifically designed to make them clearer. You can use this link to apply for American vessel documentation.
Here, at our site, you can find all of the documentation you may need for every step of the ownership process. When you wish to file a Notice of Claim of Lien, apply for a Preferred Ship’s Mortgage, or anything like that, you can find it at our site. Perhaps the most common reason that vessel owners use our site is to apply for their initial documentation and to renew it.
The Basics
Embarking on the journey of launching your new business involves navigating various regulatory waters, particularly if your operations involve ships and boats. The U.S. Coast Guard (USCG) sets forth protocols and laws that must be adhered to by commercial vessel owners. Central to compliance is the requirement for all commercial vessels to register with the Coast Guard, a process resulting in the issuance of a Certificate of Documentation (COD) for each registered ship. This legal documentation is essential, serving as proof of compliance with maritime regulations.
For those unfamiliar with the intricacies of maritime bureaucracy, the prospect of navigating these waters can seem daunting. However, fret not, for assistance is at hand. At the National Documentation Portal, we specialize in guiding individuals through the process of becoming part of the Coast Guard vessel registry.
The Importance of Registration
The USCG maintains a comprehensive database comprising commercial ships and recreational vessels seeking documentation. This registry serves dual purposes: facilitating commerce and bolstering security measures.
Operating a commercial vessel without the requisite COD is not just ill-advised; it's unlawful. Failure to produce proper registration and COD documentation when intercepted by the Coast Guard can result in severe penalties, including hefty fines, vessel detention, and potential impoundment. Such repercussions not only tarnish one's reputation but also jeopardize the viability of the business.
But, with our site, you don’t have to worry about that. We make it easier than ever to acquire the right forms for your vessel.
Streamlining Registration Procedures
Becoming a registered entity within the Coast Guard vessel registry need not be a Herculean task. At our National Documentation Portal, our mission is to alleviate the burdens associated with registration, ensuring a seamless experience for vessel owners like yourself.
On our user-friendly website, you'll find all necessary registration forms readily accessible for online completion. Moreover, our secure platform enables you to effortlessly upload essential documents, including proof of residency, bill of sale, and titles.
With the option to submit payment details securely online, you can circumvent the risks associated with traditional mail submissions, ensuring the integrity and timeliness of your application.
Navigating Your Registration Journey
Whether you're seeking to register a single vessel or an entire fleet, we’ve got your back.
Our intuitive platform simplifies the registration process, empowering you to initiate your application with ease. Leveraging cutting-edge technology and robust encryption measures, we safeguard your sensitive information throughout the registration journey.
Moreover, our team of seasoned experts meticulously reviews each application, identifying and rectifying errors or omissions that could otherwise impede the process. Once vetted, your application is promptly forwarded to the Coast Guard, expediting the issuance of your COD and facilitating the seamless commencement of your business endeavors.
Documentation Renewal
Acquiring your initial documentation is, just as it sounds, only the beginning. The only form that may be more popular at our portal than the one for initial documentation is the one for documentation renewal.
Our platform simplifies the process for vessel owners seeking to renew their Certificate of Documentation. Whether you're a recreational boater or a commercial operator, this link is your gateway to hassle-free Coast Guard license renewal.
It's essential to note that this service is specifically for federal documentation facilitated by the United States Coast Guard. If you're seeking information regarding licensing as a Coast Guard member, you'll need to refer to their respective regulations.
Documentation renewal is an annual requirement, but with our user-friendly interface, vessel owners can conveniently renew for up to five years in advance. To ensure seamless continuity, we recommend renewing within 60 days of expiration.
Renewal Best Practices
Renewing earlier may result in a shortened validity period due to the issuance of a new expiration date.
Even if you've missed the deadline, fret not! You have up to 30 days post-expiration to initiate renewal. Beyond this timeframe, renewal isn't an option, but reinstatement is. For reinstatement, simply follow the provided link at our site.
Keep your vessel documentation up to date and sail smoothly with our straightforward renewal process.
American Vessel Documentation Solutions
Embarking on the journey of American Vessel Documentation requires strict compliance with maritime regulations. Our portal simplifies the registration process, ensuring legal adherence and setting you up for success at sea.
Here, at our site, you can find all of the documentation you may need for every step of the ownership process. When you wish to file a Notice of Claim of Lien, apply for a Preferred Ship’s Mortgage, or anything like that, you can find it at our site. Perhaps the most common reason that vessel owners use our site is to apply for their initial documentation and to renew it.
The Basics
Embarking on the journey of launching your new business involves navigating various regulatory waters, particularly if your operations involve ships and boats. The U.S. Coast Guard (USCG) sets forth protocols and laws that must be adhered to by commercial vessel owners. Central to compliance is the requirement for all commercial vessels to register with the Coast Guard, a process resulting in the issuance of a Certificate of Documentation (COD) for each registered ship. This legal documentation is essential, serving as proof of compliance with maritime regulations.
For those unfamiliar with the intricacies of maritime bureaucracy, the prospect of navigating these waters can seem daunting. However, fret not, for assistance is at hand. At the National Documentation Portal, we specialize in guiding individuals through the process of becoming part of the Coast Guard vessel registry.
The Importance of Registration
The USCG maintains a comprehensive database comprising commercial ships and recreational vessels seeking documentation. This registry serves dual purposes: facilitating commerce and bolstering security measures.
Operating a commercial vessel without the requisite COD is not just ill-advised; it's unlawful. Failure to produce proper registration and COD documentation when intercepted by the Coast Guard can result in severe penalties, including hefty fines, vessel detention, and potential impoundment. Such repercussions not only tarnish one's reputation but also jeopardize the viability of the business.
But, with our site, you don’t have to worry about that. We make it easier than ever to acquire the right forms for your vessel.
Streamlining Registration Procedures
Becoming a registered entity within the Coast Guard vessel registry need not be a Herculean task. At our National Documentation Portal, our mission is to alleviate the burdens associated with registration, ensuring a seamless experience for vessel owners like yourself.
On our user-friendly website, you'll find all necessary registration forms readily accessible for online completion. Moreover, our secure platform enables you to effortlessly upload essential documents, including proof of residency, bill of sale, and titles.
With the option to submit payment details securely online, you can circumvent the risks associated with traditional mail submissions, ensuring the integrity and timeliness of your application.
Navigating Your Registration Journey
Whether you're seeking to register a single vessel or an entire fleet, we’ve got your back.
Our intuitive platform simplifies the registration process, empowering you to initiate your application with ease. Leveraging cutting-edge technology and robust encryption measures, we safeguard your sensitive information throughout the registration journey.
Moreover, our team of seasoned experts meticulously reviews each application, identifying and rectifying errors or omissions that could otherwise impede the process. Once vetted, your application is promptly forwarded to the Coast Guard, expediting the issuance of your COD and facilitating the seamless commencement of your business endeavors.
Documentation Renewal
Acquiring your initial documentation is, just as it sounds, only the beginning. The only form that may be more popular at our portal than the one for initial documentation is the one for documentation renewal.
Our platform simplifies the process for vessel owners seeking to renew their Certificate of Documentation. Whether you're a recreational boater or a commercial operator, this link is your gateway to hassle-free Coast Guard license renewal.
It's essential to note that this service is specifically for federal documentation facilitated by the United States Coast Guard. If you're seeking information regarding licensing as a Coast Guard member, you'll need to refer to their respective regulations.
Documentation renewal is an annual requirement, but with our user-friendly interface, vessel owners can conveniently renew for up to five years in advance. To ensure seamless continuity, we recommend renewing within 60 days of expiration.
Renewal Best Practices
Renewing earlier may result in a shortened validity period due to the issuance of a new expiration date.
Even if you've missed the deadline, fret not! You have up to 30 days post-expiration to initiate renewal. Beyond this timeframe, renewal isn't an option, but reinstatement is. For reinstatement, simply follow the provided link at our site.
Keep your vessel documentation up to date and sail smoothly with our straightforward renewal process.
American Vessel Documentation Solutions
Embarking on the journey of American Vessel Documentation requires strict compliance with maritime regulations. Our portal simplifies the registration process, ensuring legal adherence and setting you up for success at sea.
What are Legal Requirements for Vessel Documentation?
Embarking on a maritime journey requires more than a sturdy vessel; it demands a thorough understanding of vessel documentation's legal intricacies. Join the National Documentation Portal as we navigate through the comprehensive landscape of legal requirements, ensuring a smooth and lawful sail for maritime enthusiasts.
Understanding the Basics: What is Vessel Documentation?
Before diving into legal specifics, let's grasp the basics. Documentation is the formal process of registering a vessel with a governing authority, such as the National Vessel Documentation Center (NVDC). The National Documentation Portal provides insights into the purpose and significance of this crucial legal process.
The Legal Foundation: U.S. Coast Guard Regulations
At the core of vessel documentation lies adherence to U.S. Coast Guard regulations. National Documentation Portal sheds light on the legal foundation, outlining the specific regulations that govern the documentation process, from initial registration to periodic renewals.
Ownership Proof: Bill of Sale and Title Requirements
Legal ownership begins with proper documentation. National Documentation Portal emphasizes the importance of a solid Bill of Sale and Title in vessel documentation, serving as the legal proof of ownership and facilitating smooth transactions in the maritime world.
Key Documentation Forms: Demystifying the Paper Trail
The documentation process involves a paper trail of essential forms. The National Documentation Portal unravels the complexities by providing insights into key forms such as the Application for Initial Documentation, the Satisfaction of Mortgage, and the Transfer of Documentation.
Compliance with Maritime Liens: Protecting Ownership Interests
Navigating legal waters includes safeguarding against maritime liens. National Documentation Portal explores how compliance with documentation requirements helps protect ownership interests, mitigating the risk of unforeseen complications arising from liens on vessels.
Safety Measures: Vessel Documentation and Maritime Law
Safety at sea is paramount, and vessel documentation is intertwined with maritime law. National Documentation Portal delves into how adherence to documentation requirements ensures compliance with safety standards, contributing to a secure maritime environment.
Renewal Rhythms: The Ongoing Commitment to Compliance
Documentation is not a one-time affair; it requires periodic renewals. National Documentation Portal highlights the significance of renewal rhythms, emphasizing how ongoing commitment to compliance ensures vessels operate within legal bounds throughout their maritime journeys.
Digital Revolution: The Role of Technology in Documentation
In the 21st century, technology plays a pivotal role in documentation. National Documentation Portal explores the digital revolution in vessel documentation, detailing how online platforms and electronic processes have streamlined and modernized the traditional paper-based system.
Environmental Responsibility: Documentation and Sustainability
Beyond legal requirements, documentation intersects with environmental responsibility. National Documentation Portal discusses how environmentally conscious practices are becoming integral to documentation, aligning with global efforts to promote sustainability in maritime operations.
Navigating Challenges: Expert Guidance from the National Documentation Portal
Legal waters can be challenging to navigate alone. National Documentation Portal positions itself as a guiding beacon, offering expert assistance to vessel owners and enthusiasts. Discover how our services ensure a smooth sail through the intricacies of vessel documentation.
Charting a Course to Legal Success
Vessel documentation is not merely a bureaucratic process—it is the legal compass that guides maritime journeys. National Documentation Portal encourages vessel owners to chart a course to legal success, ensuring compliance, security, and a seamless voyage through the expansive seas of documentation requirements.
Understanding the Basics: What is Vessel Documentation?
Before diving into legal specifics, let's grasp the basics. Documentation is the formal process of registering a vessel with a governing authority, such as the National Vessel Documentation Center (NVDC). The National Documentation Portal provides insights into the purpose and significance of this crucial legal process.
The Legal Foundation: U.S. Coast Guard Regulations
At the core of vessel documentation lies adherence to U.S. Coast Guard regulations. National Documentation Portal sheds light on the legal foundation, outlining the specific regulations that govern the documentation process, from initial registration to periodic renewals.
Ownership Proof: Bill of Sale and Title Requirements
Legal ownership begins with proper documentation. National Documentation Portal emphasizes the importance of a solid Bill of Sale and Title in vessel documentation, serving as the legal proof of ownership and facilitating smooth transactions in the maritime world.
Key Documentation Forms: Demystifying the Paper Trail
The documentation process involves a paper trail of essential forms. The National Documentation Portal unravels the complexities by providing insights into key forms such as the Application for Initial Documentation, the Satisfaction of Mortgage, and the Transfer of Documentation.
Compliance with Maritime Liens: Protecting Ownership Interests
Navigating legal waters includes safeguarding against maritime liens. National Documentation Portal explores how compliance with documentation requirements helps protect ownership interests, mitigating the risk of unforeseen complications arising from liens on vessels.
Safety Measures: Vessel Documentation and Maritime Law
Safety at sea is paramount, and vessel documentation is intertwined with maritime law. National Documentation Portal delves into how adherence to documentation requirements ensures compliance with safety standards, contributing to a secure maritime environment.
Renewal Rhythms: The Ongoing Commitment to Compliance
Documentation is not a one-time affair; it requires periodic renewals. National Documentation Portal highlights the significance of renewal rhythms, emphasizing how ongoing commitment to compliance ensures vessels operate within legal bounds throughout their maritime journeys.
Digital Revolution: The Role of Technology in Documentation
In the 21st century, technology plays a pivotal role in documentation. National Documentation Portal explores the digital revolution in vessel documentation, detailing how online platforms and electronic processes have streamlined and modernized the traditional paper-based system.
Environmental Responsibility: Documentation and Sustainability
Beyond legal requirements, documentation intersects with environmental responsibility. National Documentation Portal discusses how environmentally conscious practices are becoming integral to documentation, aligning with global efforts to promote sustainability in maritime operations.
Navigating Challenges: Expert Guidance from the National Documentation Portal
Legal waters can be challenging to navigate alone. National Documentation Portal positions itself as a guiding beacon, offering expert assistance to vessel owners and enthusiasts. Discover how our services ensure a smooth sail through the intricacies of vessel documentation.
Charting a Course to Legal Success
Vessel documentation is not merely a bureaucratic process—it is the legal compass that guides maritime journeys. National Documentation Portal encourages vessel owners to chart a course to legal success, ensuring compliance, security, and a seamless voyage through the expansive seas of documentation requirements.
How to Write a Boat Bill of Sale in 6 Easy Steps
In legal terms, a boat bill of sale documents the transfer of boat ownership from one party to another. It's similar to the receipt you'd receive from a shop, but it has far greater legal authority and implications. Autos, machines, appliances, and yachts are some of the most expensive items that people buy with them.
A bill of sale may be used as evidence of ownership for the buyer since it documents the transfer of ownership. According to portal.ct.gov transferring the boat's title, updating its registration, and adding insurance may all be accomplished via the use of the bill of sale.
1. Ensure That Your Boat Is Ready To Be Put On the Market
Sort up Your Paperwork
Each component of your yacht should be registered and titled before it is put up for sale (boat, motor, and trailer). Most states require this information for sale, and it reassures the buyer that you own the vessel and that it is free of liens. Verify your boat ownership by providing evidence of the prior bill of sale or purchase agreement if your boat does not have an official title. A prospective buyer may seek to examine the boat's maintenance documents to confirm its condition.
Clean and Take Photos of Your Boat
Thorough cleaning and repairing your boat is a good idea before storing it away for the season. You'll be able to sell your yacht for more money if you do this. An internet shopper is more likely to click on an ad if many photographs are taken from various perspectives. Before putting your boat up for sale, take several high-quality images displaying its best characteristics in well-lit settings.
2. Find a Buyer
Decide Whether You Want To Sell Commercially or Also Privately
Your boat may benefit from the services of a broker or dealer if it's an expensive model. It's easier to sell your yacht privately, but the process might take longer since you'll have to handle everything yourself and avoid fees and commissions.
Identify the Market's Worth
Your boat's worth may be determined using a price-checker tool or by searching for comparable listings in your area. Consider things like condition, age, and demand when choosing market worth. Set an asking price and the lowest offer you'll accept before putting your home on the market.
If You Want To Advertise Your Yacht, You May Do So Online
Various online resources aid private boat dealers in connecting with potential customers. When advertising on Boat Trader, The Hull Truth, and Craigslist, you should consider posting several advertisements. Include a detailed description of your boat's current condition and features, as well as any accompanying motor, trailer, or other equipment.
3. Add the Information of Your Boat, Engine, and Trailer
Be specific in filling out your boat's HIN (hull identification number) and other specifications on your bill of sale. You can generally find your boat's hull identification number (HIN) on the right side of the transom (rear of the boat). Outboard motor details such as model and horsepower are located on a plate affixed to the motor. You may find VIN and weight information on a sticker or plaque affixed to the trailer's frame. The boat bill of sale may provide further details on the condition of these components in the notes section.
4. Fill In Your Preferred Payment Method As Well As the Selling Price
Before the parties meet in person to consummate the deal, they should have agreed on a price and payment mechanism. When customers register their new boat, they will be required to pay sales tax, but you may opt to divide or cover this cost by subtracting the necessary taxes from the selling price. Remember to include the recipient's name, your relationship with them, and the amount of money you're giving them as a gift in your notes.
5. Ensure Complete Buyer and Seller Information on a boat bill of sale
It is best to meet in person when both parties have agreed on all the transaction terms. In order to ensure the accuracy of the information on the form and avoid fraud, it's a good idea to need photo identification from both parties. At the very least, you should provide the following details:
The buyer and seller's names and addresses
The date of sale
The selling price
The manufacturer's name, model number, year, color, and condition of the vessel, as well as its hull identification number, should all be included (HIN)
What is included with the boat or watercraft, such as a trailer, life jackets, and a cover?
The seller's warranty information
The buyer and seller's signatures
6. Notarize and sign the Paper
Upon receipt of payment in full, you may sign the boat bill of sale form under your state's regulations. It is legal in certain places for the buyer and seller to sign the contract in front of a notary public before it is considered complete. It's a good idea, even if your state doesn't need notarization of the bill of sale, to have another adult witness the transaction, just in case there is a disagreement.
The bill of sale should be kept as a record of the transaction after the sale is complete. The purchaser, for registration, should keep the original copy. The boat bill of sale is critical to the legal transfer of ownership rights in a boat. It’s accurate and can be used as legal proof of ownership. Before you sell your boat, discuss your options with your state laws or a professional like our company vessel documentation online llc. This way you can be sure that the transaction goes smoothly and is completely secure with no dispute later on.
A bill of sale may be used as evidence of ownership for the buyer since it documents the transfer of ownership. According to portal.ct.gov transferring the boat's title, updating its registration, and adding insurance may all be accomplished via the use of the bill of sale.
1. Ensure That Your Boat Is Ready To Be Put On the Market
Sort up Your Paperwork
Each component of your yacht should be registered and titled before it is put up for sale (boat, motor, and trailer). Most states require this information for sale, and it reassures the buyer that you own the vessel and that it is free of liens. Verify your boat ownership by providing evidence of the prior bill of sale or purchase agreement if your boat does not have an official title. A prospective buyer may seek to examine the boat's maintenance documents to confirm its condition.
Clean and Take Photos of Your Boat
Thorough cleaning and repairing your boat is a good idea before storing it away for the season. You'll be able to sell your yacht for more money if you do this. An internet shopper is more likely to click on an ad if many photographs are taken from various perspectives. Before putting your boat up for sale, take several high-quality images displaying its best characteristics in well-lit settings.
2. Find a Buyer
Decide Whether You Want To Sell Commercially or Also Privately
Your boat may benefit from the services of a broker or dealer if it's an expensive model. It's easier to sell your yacht privately, but the process might take longer since you'll have to handle everything yourself and avoid fees and commissions.
Identify the Market's Worth
Your boat's worth may be determined using a price-checker tool or by searching for comparable listings in your area. Consider things like condition, age, and demand when choosing market worth. Set an asking price and the lowest offer you'll accept before putting your home on the market.
If You Want To Advertise Your Yacht, You May Do So Online
Various online resources aid private boat dealers in connecting with potential customers. When advertising on Boat Trader, The Hull Truth, and Craigslist, you should consider posting several advertisements. Include a detailed description of your boat's current condition and features, as well as any accompanying motor, trailer, or other equipment.
3. Add the Information of Your Boat, Engine, and Trailer
Be specific in filling out your boat's HIN (hull identification number) and other specifications on your bill of sale. You can generally find your boat's hull identification number (HIN) on the right side of the transom (rear of the boat). Outboard motor details such as model and horsepower are located on a plate affixed to the motor. You may find VIN and weight information on a sticker or plaque affixed to the trailer's frame. The boat bill of sale may provide further details on the condition of these components in the notes section.
4. Fill In Your Preferred Payment Method As Well As the Selling Price
Before the parties meet in person to consummate the deal, they should have agreed on a price and payment mechanism. When customers register their new boat, they will be required to pay sales tax, but you may opt to divide or cover this cost by subtracting the necessary taxes from the selling price. Remember to include the recipient's name, your relationship with them, and the amount of money you're giving them as a gift in your notes.
5. Ensure Complete Buyer and Seller Information on a boat bill of sale
It is best to meet in person when both parties have agreed on all the transaction terms. In order to ensure the accuracy of the information on the form and avoid fraud, it's a good idea to need photo identification from both parties. At the very least, you should provide the following details:
The buyer and seller's names and addresses
The date of sale
The selling price
The manufacturer's name, model number, year, color, and condition of the vessel, as well as its hull identification number, should all be included (HIN)
What is included with the boat or watercraft, such as a trailer, life jackets, and a cover?
The seller's warranty information
The buyer and seller's signatures
6. Notarize and sign the Paper
Upon receipt of payment in full, you may sign the boat bill of sale form under your state's regulations. It is legal in certain places for the buyer and seller to sign the contract in front of a notary public before it is considered complete. It's a good idea, even if your state doesn't need notarization of the bill of sale, to have another adult witness the transaction, just in case there is a disagreement.
The bill of sale should be kept as a record of the transaction after the sale is complete. The purchaser, for registration, should keep the original copy. The boat bill of sale is critical to the legal transfer of ownership rights in a boat. It’s accurate and can be used as legal proof of ownership. Before you sell your boat, discuss your options with your state laws or a professional like our company vessel documentation online llc. This way you can be sure that the transaction goes smoothly and is completely secure with no dispute later on.
How to Pick the Very Best Sailboat Names
As a sailboat owner, you want to pick the perfect name for your vessel. After all, it’s likely that more time is spent sailing than actually giving thought to what the boat should be called. But coming up with the ideal moniker can be easier said than done! At our vessel documentation site, our focus is primarily on helping our clients to properly document their vessels, maintain that documentation, and so forth. That said, sailboat names are important, too. Below are some pointers we’ve gleaned over the years.
Why Sailors Name Their Boats – Reasons Behind Naming a Boat and Its Significance
Sailors have been naming their boats for centuries, and this tradition is deeply rooted in nautical lore. From the smallest dinghy to the largest ocean liner, boats are given names that reflect the owner's personality, values, and even sense of humor. But there's more to it than just personal preference. Naming a boat is also a practical matter as every boat must be identified for safety purposes. In times of distress, a boat's name can help rescuers identify and locate it quickly. In addition, a boat's name can be a source of pride and a way to honor loved ones or significant events.
Common Sailboat Themes to Inspire Naming Ideas – Oceans, Ports, Sea Creatures + More
While some sailors prefer to go with classic boat names like "Sea Breeze" or "Wind Dancer," others like to get creative by incorporating common themes into their boat names. One popular theme is the ocean itself, with names like "Blue Horizon" and "Siren Song" inspiring thoughts of adventure and freedom. Another popular option is to pay homage to ports of call, with names like "Cape Codder" and "Charleston Lady" incorporating a sense of nostalgia and travel. Of course, sea creatures also make great naming inspiration, with names like "Octopus's Garden" and "Dolphin's Dance" adding a touch of whimsy and mystery to any sailboat.
A Name You’ll Be Associated With
That’s the main thing to keep in mind when coming up with a name for your vessel. It will be associated with you. So, pick something that you’ll be OK being mentioned in the same breath as. By doing so, you’ll be able to make the right decision in terms of naming it after something, making a fun play on words, and so forth. When people see the name of your sailboat, it won’t be the sailboat they’ll be thinking of - they’ll be thinking of you.
More Than Sailboat Names
Whether you're a weekend sailor or an avid enthusiast, giving your sailboat a creative and personalized name can show your passion for the sea and bring added joy to any excursion. If you decide to document your vessel, we can make that process easier. Simply come to our site and you’ll find everything you need to not just document your vessel but to maintain that documentation as well. Good luck to you on the high seas!
Why Sailors Name Their Boats – Reasons Behind Naming a Boat and Its Significance
Sailors have been naming their boats for centuries, and this tradition is deeply rooted in nautical lore. From the smallest dinghy to the largest ocean liner, boats are given names that reflect the owner's personality, values, and even sense of humor. But there's more to it than just personal preference. Naming a boat is also a practical matter as every boat must be identified for safety purposes. In times of distress, a boat's name can help rescuers identify and locate it quickly. In addition, a boat's name can be a source of pride and a way to honor loved ones or significant events.
Common Sailboat Themes to Inspire Naming Ideas – Oceans, Ports, Sea Creatures + More
While some sailors prefer to go with classic boat names like "Sea Breeze" or "Wind Dancer," others like to get creative by incorporating common themes into their boat names. One popular theme is the ocean itself, with names like "Blue Horizon" and "Siren Song" inspiring thoughts of adventure and freedom. Another popular option is to pay homage to ports of call, with names like "Cape Codder" and "Charleston Lady" incorporating a sense of nostalgia and travel. Of course, sea creatures also make great naming inspiration, with names like "Octopus's Garden" and "Dolphin's Dance" adding a touch of whimsy and mystery to any sailboat.
A Name You’ll Be Associated With
That’s the main thing to keep in mind when coming up with a name for your vessel. It will be associated with you. So, pick something that you’ll be OK being mentioned in the same breath as. By doing so, you’ll be able to make the right decision in terms of naming it after something, making a fun play on words, and so forth. When people see the name of your sailboat, it won’t be the sailboat they’ll be thinking of - they’ll be thinking of you.
More Than Sailboat Names
Whether you're a weekend sailor or an avid enthusiast, giving your sailboat a creative and personalized name can show your passion for the sea and bring added joy to any excursion. If you decide to document your vessel, we can make that process easier. Simply come to our site and you’ll find everything you need to not just document your vessel but to maintain that documentation as well. Good luck to you on the high seas!
Renewing Your Certificate of Documentation
Can Every Boat Renew Their Documentation for Up to Five Years at Once?
No. Exclusively vessels with a "Recreational" endorsement are eligible for multi-year documentation renewal.
This allows vessel owners of recreational vessels to renew for up to five years at once. Commercial vessels, on the other hand, are required to renew their documentation annually.
This allows vessel owners of recreational vessels to renew for up to five years at once. Commercial vessels, on the other hand, are required to renew their documentation annually.
How Can I Locate Info About a Vessel in The Bahamas?
Find Vessel Information in The Bahamas with a Foreign Vessel Title Search
For those seeking vessel details in The Bahamas, our Foreign Vessel Title Search/Transcript of Registry provides access to documentation information. This form includes data from vessels registered not only in The Bahamas but also in Bermuda, Canada, the Cayman Islands, the British Virgin Islands, and the United Kingdom.
With this form, users can access a vessel’s name, official registration number, home port, ownership, registration status, and details on any liens or mortgages. The completeness of a Foreign Vessel Title Search varies, as it depends on each country’s available records. While most U.S. title searches are processed within 48 hours, searches in other nations may require additional time.
Click here to initiate a Foreign Vessel Title Search/Transcript of Registry,.
For information on a U.S. vessel, use this link to request a Coast Guard Abstract of Title.
Expanded Assistance for U.S. Documented Vessels
The National Documentation Portal offers an efficient route for accessing information on both U.S. and foreign-documented vessels. In addition to these forms, we provide a vessel documentation search service.
These are some US Coast Guard documentation laws which may be relevant to you:
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements under subpart J of this part.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG-1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer's Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
For those seeking vessel details in The Bahamas, our Foreign Vessel Title Search/Transcript of Registry provides access to documentation information. This form includes data from vessels registered not only in The Bahamas but also in Bermuda, Canada, the Cayman Islands, the British Virgin Islands, and the United Kingdom.
With this form, users can access a vessel’s name, official registration number, home port, ownership, registration status, and details on any liens or mortgages. The completeness of a Foreign Vessel Title Search varies, as it depends on each country’s available records. While most U.S. title searches are processed within 48 hours, searches in other nations may require additional time.
Click here to initiate a Foreign Vessel Title Search/Transcript of Registry,.
For information on a U.S. vessel, use this link to request a Coast Guard Abstract of Title.
Expanded Assistance for U.S. Documented Vessels
The National Documentation Portal offers an efficient route for accessing information on both U.S. and foreign-documented vessels. In addition to these forms, we provide a vessel documentation search service.
These are some US Coast Guard documentation laws which may be relevant to you:
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements under subpart J of this part.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG-1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer's Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
Transfer Title After Spouse Passes Away
If your vessel has a title, you should contact the appropriate governing body in your state.
If your vessel is documented with the USCG, then you should complete this form for Transfer Exchange of USCG Documentation.
Keep in mind: if there mortgages or liens against the vessel, then you either must satisfy those or get the permission of the mortgage/lienholder. Submit that with your application above.
Should you wish to exchange the vessel documentation for your own (or another Representative, Estate Heir, Administrators, and so forth) then you may also need to present a Certified Death Certificate and other evidence.
Vessel Documentation Portal Options
Through our site, interested parties can apply for federal documentation for their vessel.
Vessel documentation is a national form of boat registration with the United States Coast Guard. Use this link to apply online for USCG vessel documentation if your vessel has not been documented.
This vessel documentation provides for unhindered commerce between states, admits vessels to restricted trades (such as the fisheries and coastwise trade), and provides conclusive evidence of nationality.
Vessels that are documented do not have titles. Instead, they maintain Certificates of Documentation. Depending on the laws in your state, your vessel may need to be registered with the state as well.
Boat Documentation Forms
Coast Guard vessel documentation has to be renewed every year. However, this can be renewed for 1-5 years from the date of issuance. Vessel owners can use this link to renew vessel documentation.
Vessel financing has been enhanced through the availability of preferred mortgages on documented vessels since 1920.
For a recently purchased vessel that already has a documented vessel number, use this form for a Transfer Exchange of USCG Documentation.
If you have a vessel’s Official Number or Hull Identification Number (HIN), you can conduct a vessel documentation search. This will give you a vessel’s dimensions, information about its flag, name, vessel documentation status, and more. It will not include any mortgages/liens against the vessel nor will it include any information about the vessel owner(s).
If you have further questions about American vessel documentation, contact the National Documentation Portal at [email protected] or (866) 343-0530 Monday-Friday, 8 AM to 4:30 PM.
Regulations: Coast Guard Boat Documentation
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
What is a Documented Vessel?
To qualify for documentation, a vessel has to be owned by an American citizen and measure at least five net tons.
This measures volume and not weight. A vessel that measures 26 feet or longer almost invariably measures at least five net tons.
Pleasure boats (vessels used only for recreation) can be documented.
Vessels that are to be used in commercial activities (such as commercial fishing and/or coastwise trade) on the navigable waters of the United States/Exclusive Economic Zone must be documented.
This measures volume and not weight. A vessel that measures 26 feet or longer almost invariably measures at least five net tons.
Pleasure boats (vessels used only for recreation) can be documented.
Vessels that are to be used in commercial activities (such as commercial fishing and/or coastwise trade) on the navigable waters of the United States/Exclusive Economic Zone must be documented.
Must I submit my application by mail?
No, your initial vessel documentation application (or any other) may be submitted and paid for by filling out your desired application through the convenient online portal. The online portal is far more advantageous as it is not subject to delays caused by submitting your application(s) in by mail.
Boat Name Change FAQs
Must I submit my application by mail?
No, your initial vessel documentation application (or any other) may be submitted and paid for by filling out your desired application through the convenient online portal. The online portal is far more advantageous as it is not subject to delays caused by submitting your application(s) in by mail.
“Tonnage” in Vessel Documentation
In Vessel Documentation, “Tonnage” Refers to a Vessel’s Volumetric Measurement
Tonnage doesn’t just mean “weight” in vessel documentation contexts. Rather, it refers to a vessel’s volumetric measurement.
This includes portable enclosed spaces, and is calculated as either gross or net tonnage.
For further clarification:
Net Tonnage: Reflects the usable capacity, excluding deck cargo.
Gross Tonnage: Represents the overall size of the vessel.
Click here for USCG vessel renewal.
USCG Vessel Renewal and Beyond at the National Documentation Portal
Easily renew your vessel documentation, replace missing forms, request an Abstract of Title, or conduct a documentation search. The National Documentation Portal provides all the tools necessary for managing vessel documentation needs efficiently.
For more details, consult the regulations below:
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
Subpart J—Application for Special Qualifications for Vessel Documentation
67.130 Submission of applications.
All applications made under this subpart and all subsequent filings to effect documentation, except as provided in § 67.133(b), must be submitted to the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31604, June 15, 1995]
67.131 Forfeited vessels.
In addition to any other submissions required by this part, the owner of a forfeited vessel applying for a Certificate of Documentation for that vessel must submit the following:
(a) Where the vessel has been adjudged forfeit, or the proceeds of the sale of the vessel have been adjudged forfeit to the Federal Government of the United States by a Federal District Court, a copy of the court order certified by an official of the court;
(b) Where the vessel was forfeited to the Federal Government of the United States under an administrative forfeiture action, an affidavit from an officer of the agency which performed the forfeiture who has personal knowledge of the particulars of the vessel's forfeiture or a Declaration of Forfeiture issued by the agency which performed the forfeiture.
67.132 Special legislation.
(a) Vessels not otherwise entitled to be operated in the coastwise trade or in the fisheries may obtain these privileges as a result of special legislation by the Congress of the United States.
(b) In addition to any other submissions required by this part, the owner of a vessel which is entitled to engage in a specified trade because it is the subject of special legislation must include a copy of the legislation to establish the entitlement.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.133 Wrecked vessels.
(a) A vessel owner requesting a determination that the vessel is wrecked within the meaning of 46 U.S.C. 12107 must submit the following to the Director, National Vessel Documentation Center:
(1) Competent and persuasive evidence of the occasion and location of the casualty. Coast Guard situation or investigation reports are acceptable as casualty evidence. Other competent and persuasive evidence may be accepted in the discretion of the Director, National Vessel Documentation Center.
(2) A writing setting forth the physical location of the vessel, containing a guarantee that the requesting party assumes full responsibility for all costs, liabilities, and other expenses that arise in conjunction with the services performed by the board of appraisers, and stating that at the time of documentation the vessel will be owned by a citizen of the United States.
(b) In addition to other submissions required by this part, a vessel owner applying for a Certificate of Documentation for a vessel accorded privileges by the Wrecked Vessel Statute 46 U.S.C. 12107 must include a copy of the determination of the Director, National Vessel Documentation Center that the vessel qualifies for documentation under the statute.
Note:
The determination of the appraised salved value must be made by a board of three appraisers appointed by the Director, National Vessel Documentation Center. The board must determine that the repairs made upon the vessel are equal to three times the appraised salvage value. The determination of the appraised salvage value will include consideration of the fact that if the vessel is found in compliance with the Wrecked Vessel Statute it will attain coastwise and fishery privileges. The cost of the board must be borne by the applicant.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
Tonnage doesn’t just mean “weight” in vessel documentation contexts. Rather, it refers to a vessel’s volumetric measurement.
This includes portable enclosed spaces, and is calculated as either gross or net tonnage.
For further clarification:
Net Tonnage: Reflects the usable capacity, excluding deck cargo.
Gross Tonnage: Represents the overall size of the vessel.
Click here for USCG vessel renewal.
USCG Vessel Renewal and Beyond at the National Documentation Portal
Easily renew your vessel documentation, replace missing forms, request an Abstract of Title, or conduct a documentation search. The National Documentation Portal provides all the tools necessary for managing vessel documentation needs efficiently.
For more details, consult the regulations below:
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
Subpart J—Application for Special Qualifications for Vessel Documentation
67.130 Submission of applications.
All applications made under this subpart and all subsequent filings to effect documentation, except as provided in § 67.133(b), must be submitted to the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31604, June 15, 1995]
67.131 Forfeited vessels.
In addition to any other submissions required by this part, the owner of a forfeited vessel applying for a Certificate of Documentation for that vessel must submit the following:
(a) Where the vessel has been adjudged forfeit, or the proceeds of the sale of the vessel have been adjudged forfeit to the Federal Government of the United States by a Federal District Court, a copy of the court order certified by an official of the court;
(b) Where the vessel was forfeited to the Federal Government of the United States under an administrative forfeiture action, an affidavit from an officer of the agency which performed the forfeiture who has personal knowledge of the particulars of the vessel's forfeiture or a Declaration of Forfeiture issued by the agency which performed the forfeiture.
67.132 Special legislation.
(a) Vessels not otherwise entitled to be operated in the coastwise trade or in the fisheries may obtain these privileges as a result of special legislation by the Congress of the United States.
(b) In addition to any other submissions required by this part, the owner of a vessel which is entitled to engage in a specified trade because it is the subject of special legislation must include a copy of the legislation to establish the entitlement.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.133 Wrecked vessels.
(a) A vessel owner requesting a determination that the vessel is wrecked within the meaning of 46 U.S.C. 12107 must submit the following to the Director, National Vessel Documentation Center:
(1) Competent and persuasive evidence of the occasion and location of the casualty. Coast Guard situation or investigation reports are acceptable as casualty evidence. Other competent and persuasive evidence may be accepted in the discretion of the Director, National Vessel Documentation Center.
(2) A writing setting forth the physical location of the vessel, containing a guarantee that the requesting party assumes full responsibility for all costs, liabilities, and other expenses that arise in conjunction with the services performed by the board of appraisers, and stating that at the time of documentation the vessel will be owned by a citizen of the United States.
(b) In addition to other submissions required by this part, a vessel owner applying for a Certificate of Documentation for a vessel accorded privileges by the Wrecked Vessel Statute 46 U.S.C. 12107 must include a copy of the determination of the Director, National Vessel Documentation Center that the vessel qualifies for documentation under the statute.
Note:
The determination of the appraised salved value must be made by a board of three appraisers appointed by the Director, National Vessel Documentation Center. The board must determine that the repairs made upon the vessel are equal to three times the appraised salvage value. The determination of the appraised salvage value will include consideration of the fact that if the vessel is found in compliance with the Wrecked Vessel Statute it will attain coastwise and fishery privileges. The cost of the board must be borne by the applicant.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
Can I Change from a Recreational Endorsement to a Fishing One?
Yes. You can change your endorsement at our portal.
Use the “Change of Endorsement/Trade Indicator” form.
Use the form to choose the appropriate commercial endorsement for how you wish to use your vessel. For example, if you wish to engage in commercial fishing activities on the navigable waters of the United States or the Exclusive Economic Zone, select the “Fishery” endorsement.
Use the “Change of Endorsement/Trade Indicator” form.
Use the form to choose the appropriate commercial endorsement for how you wish to use your vessel. For example, if you wish to engage in commercial fishing activities on the navigable waters of the United States or the Exclusive Economic Zone, select the “Fishery” endorsement.
Meaning of “Port” in Latin
In Latin, the word “Port” comes from “Portus.” This translates roughly to “haven” or “harbor,” both of which can be synonymous with a “port.” A port is a place where you can dock your vessel, where you are safe from that which may threaten you in the ocean, etc.
In the context of boat documentation, then, a “hailing port,” can be the place from which the vessel can claim origin. It doesn't matter where this is (indeed, the location does not have to be coastal or close to any body of water). This hailing port can be a location of the vessel owner’s choosing, so long as it is a place in the United States that’s included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
A vessel owner can change their hailing port as well as their vessel name using this form.
Initial Boat Documentation and Other Forms
Through our site, interested parties can apply for federal documentation for their vessel.
Vessel documentation is a national form of boat registration with the United States Coast Guard. Use this link to apply online for USCG vessel documentation if your vessel has not been documented.
This vessel documentation provides for unhindered commerce between states, admits vessels to restricted trades (such as the fisheries and coastwise trade), and provides conclusive evidence of nationality.
Vessels that are documented do not have titles. Instead, they maintain Certificates of Documentation. Depending on the laws in your state, your vessel may need to be registered with the state as well.
Further USCG Documentation Info
Coast Guard vessel documentation has to be renewed every year. However, this can be renewed for 1-5 years from the date of issuance. Vessel owners can use this link to renew vessel documentation.
Vessel financing has been enhanced through the availability of preferred mortgages on documented vessels since 1920.
For a recently purchased vessel that already has a documented vessel number, use this form for a Transfer Exchange of USCG Documentation.
If you have a vessel’s Official Number or Hull Identification Number (HIN), you can conduct a vessel documentation search. This will give you a vessel’s dimensions, information about its flag, name, vessel documentation status, and more. It will not include any mortgages/liens against the vessel nor will it include any information about the vessel owner(s).
If you have further questions about American vessel documentation, contact the National Documentation Portal at [email protected] or (866) 343-0530 Monday-Friday, 8 AM to 4:30 PM.
Laws of Boat Documentation That May Pertain to You
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
Is a state title the same as documentation?
It is not the same. “Documentation,” through the United States Coast Guard, is federal documentation. The national form of boat registration in the United States, it applies to all fifty states and not just one state individually.
Documented vessels cannot have titles. Instead, they have a Certificate of Documentation.
Documented vessels cannot have titles. Instead, they have a Certificate of Documentation.
Boat Registration FAQs
How to Register a Boat From Anywhere at Any Time
Have you been trying to figure out how to register a boat but it still seems like more of a challenge than it should be? Are you on the fence, so to speak, about whether to register your boat or not? Here at our vessel documentation site, we have helped many over the years to register their boat. Beyond that, we’ve also helped vessel owners to understand if they want to register their boats as well as why they may want to.
Rush if You Need
The actual process of registering your boat at our site is simply defined. Just click on “Initial” on our site and fill out the forms with the little marks on them. It really is that easy. If you want to get it done just a bit faster, to put your form at the top of our queue, we can help with that, too. Just opt for “rush processing” and we’ll make sure that you and your registration are our top priority.
Qualifications to Meet
You can register your boat if it measures at least five net tons and is owned by a US citizen. “Net tonnage,” of course, doesn’t measure weight, it measures volume. You can do the calculations, you can pay someone to do the measuring, or you can just look at your boat: if it’s longer than 25 feet, then you’ve got a vessel that measures at least five net tons. Even so, it’s your choice to register your vessel. It’s your choice, that is, unless you plan on using your vessel in commercial fishing or coastwise trade activities. Then, you have to register it.
Don’t Worry About the Time or the Location
If you go through our site, you can register your vessel how and when you would like. You can do it through our site 24/7. Our site was specifically designed to be something that will open on any device swiftly and quickly, so you aren’t tied to a desktop or anything like that. Moreover, our site has been SSL encrypted, meaning that it has the best security currently available. If something better comes along we’ll use that, as we see it as one more way that we can provide the best services for the vessel owners we work with.
Now You Know How to Register a Boat, What Else You Can Do
Of course, once you’ve registered your vessel, if you’re like so many, in a year's time, you’re going to want to renew it. You can use our site for that as well. In fact, if you’d like you can renew for up to five years in advance. We have plenty of other documentation forms for registered vessels. You can choose to apply for a Preferred Ship’s Mortgage, change your endorsement (if necessary) and so much more. To see all of the ways that we can help you in addition to registering your vessel, we encourage you to view the rest of our site.
Rush if You Need
The actual process of registering your boat at our site is simply defined. Just click on “Initial” on our site and fill out the forms with the little marks on them. It really is that easy. If you want to get it done just a bit faster, to put your form at the top of our queue, we can help with that, too. Just opt for “rush processing” and we’ll make sure that you and your registration are our top priority.
Qualifications to Meet
You can register your boat if it measures at least five net tons and is owned by a US citizen. “Net tonnage,” of course, doesn’t measure weight, it measures volume. You can do the calculations, you can pay someone to do the measuring, or you can just look at your boat: if it’s longer than 25 feet, then you’ve got a vessel that measures at least five net tons. Even so, it’s your choice to register your vessel. It’s your choice, that is, unless you plan on using your vessel in commercial fishing or coastwise trade activities. Then, you have to register it.
Don’t Worry About the Time or the Location
If you go through our site, you can register your vessel how and when you would like. You can do it through our site 24/7. Our site was specifically designed to be something that will open on any device swiftly and quickly, so you aren’t tied to a desktop or anything like that. Moreover, our site has been SSL encrypted, meaning that it has the best security currently available. If something better comes along we’ll use that, as we see it as one more way that we can provide the best services for the vessel owners we work with.
Now You Know How to Register a Boat, What Else You Can Do
Of course, once you’ve registered your vessel, if you’re like so many, in a year's time, you’re going to want to renew it. You can use our site for that as well. In fact, if you’d like you can renew for up to five years in advance. We have plenty of other documentation forms for registered vessels. You can choose to apply for a Preferred Ship’s Mortgage, change your endorsement (if necessary) and so much more. To see all of the ways that we can help you in addition to registering your vessel, we encourage you to view the rest of our site.
How to Draw Up a Boat Trailer Bill of Sale
A bill of sale is essentially a record of a large (valuable) purchase, and it acts as a documented agreement between a seller and a buyer that lays out the specific details of the transaction, namely price, and conditions. It helps to eliminate the prospect of any miscommunication later down the line. If you are about to complete the purchase or sale of a boat trailer, then here is some essential information on how to draw up a boat trailer bill of sale.
When it comes to boat trailers, the rules for bills of sale are no different from the rules for things like travel trailers and utility trailers, in the sense that bill of sale is an important part of the buying and selling process. Unlike vessels, boats, and watercraft, trailers do not have to be registered with the coast guard, but the likelihood is that many vessel owners will also own a boat trailer especially if they don’t have a permanent mooring berth. Trailers, however, do need to be registered with the DMV!
Names And Contact Information
The first thing that needs to be included on the bill of sale is the names and contact information of both the buyer and the seller. It might seem like an obvious point to make, but you would be surprised how many people are not experienced in the drawing up of any kind of official or legal document!
Trailer Information
Next, are the details and information relating to the trailer that is being transferred from the seller to the buyer. This will include everything including VIN, model, make, and the year of manufacture. You essentially need to include every detail of the trailer that is distinct to the vehicle in question.
Price
Another essential piece of information to include is, of course, the exact amount of money that is being transferred from the buyer to the seller for possession of the boat trailer. Making the final sale price clear on the bill of sale is vital because it prevents dissent in any potential future disputes about how much money actually exchanged hands.
Conditions Of Sale
Finally, you need to include all and any conditions of the sale, including things like ‘as is’ status and any warranties that are being offered, and concessions that are being made between the seller and buyer. It is important to get all of these potential caveats listed on the bill of sale so that you have something to refer back to in the future if there ever happens to be a complaint or a problem that arises.
If you need any more help and assistance with drawing up a boat trailer bill of sale or need any documents relating to boat ownership, then you’ll find what you need at nvdcrenewal.us. There is the full set of all Coast Guard documentation available online and to download. The site will help to make things a lot clearer for you in your mission to sort all boat paperwork out in a professional and accurate manner.
When it comes to boat trailers, the rules for bills of sale are no different from the rules for things like travel trailers and utility trailers, in the sense that bill of sale is an important part of the buying and selling process. Unlike vessels, boats, and watercraft, trailers do not have to be registered with the coast guard, but the likelihood is that many vessel owners will also own a boat trailer especially if they don’t have a permanent mooring berth. Trailers, however, do need to be registered with the DMV!
Names And Contact Information
The first thing that needs to be included on the bill of sale is the names and contact information of both the buyer and the seller. It might seem like an obvious point to make, but you would be surprised how many people are not experienced in the drawing up of any kind of official or legal document!
Trailer Information
Next, are the details and information relating to the trailer that is being transferred from the seller to the buyer. This will include everything including VIN, model, make, and the year of manufacture. You essentially need to include every detail of the trailer that is distinct to the vehicle in question.
Price
Another essential piece of information to include is, of course, the exact amount of money that is being transferred from the buyer to the seller for possession of the boat trailer. Making the final sale price clear on the bill of sale is vital because it prevents dissent in any potential future disputes about how much money actually exchanged hands.
Conditions Of Sale
Finally, you need to include all and any conditions of the sale, including things like ‘as is’ status and any warranties that are being offered, and concessions that are being made between the seller and buyer. It is important to get all of these potential caveats listed on the bill of sale so that you have something to refer back to in the future if there ever happens to be a complaint or a problem that arises.
If you need any more help and assistance with drawing up a boat trailer bill of sale or need any documents relating to boat ownership, then you’ll find what you need at nvdcrenewal.us. There is the full set of all Coast Guard documentation available online and to download. The site will help to make things a lot clearer for you in your mission to sort all boat paperwork out in a professional and accurate manner.
How to Write a Boat Bill of Sale in 6 Easy Steps
In legal terms, a boat bill of sale documents the transfer of boat ownership from one party to another. It's similar to the receipt you'd receive from a shop, but it has far greater legal authority and implications. Autos, machines, appliances, and yachts are some of the most expensive items that people buy with them.
A bill of sale may be used as evidence of ownership for the buyer since it documents the transfer of ownership. According to portal.ct.gov transferring the boat's title, updating its registration, and adding insurance may all be accomplished via the use of the bill of sale.
1. Ensure That Your Boat Is Ready To Be Put On the Market
Sort up Your Paperwork
Each component of your yacht should be registered and titled before it is put up for sale (boat, motor, and trailer). Most states require this information for sale, and it reassures the buyer that you own the vessel and that it is free of liens. Verify your boat ownership by providing evidence of the prior bill of sale or purchase agreement if your boat does not have an official title. A prospective buyer may seek to examine the boat's maintenance documents to confirm its condition.
Clean and Take Photos of Your Boat
Thorough cleaning and repairing your boat is a good idea before storing it away for the season. You'll be able to sell your yacht for more money if you do this. An internet shopper is more likely to click on an ad if many photographs are taken from various perspectives. Before putting your boat up for sale, take several high-quality images displaying its best characteristics in well-lit settings.
2. Find a Buyer
Decide Whether You Want To Sell Commercially or Also Privately
Your boat may benefit from the services of a broker or dealer if it's an expensive model. It's easier to sell your yacht privately, but the process might take longer since you'll have to handle everything yourself and avoid fees and commissions.
Identify the Market's Worth
Your boat's worth may be determined using a price-checker tool or by searching for comparable listings in your area. Consider things like condition, age, and demand when choosing market worth. Set an asking price and the lowest offer you'll accept before putting your home on the market.
If You Want To Advertise Your Yacht, You May Do So Online
Various online resources aid private boat dealers in connecting with potential customers. When advertising on Boat Trader, The Hull Truth, and Craigslist, you should consider posting several advertisements. Include a detailed description of your boat's current condition and features, as well as any accompanying motor, trailer, or other equipment.
3. Add the Information of Your Boat, Engine, and Trailer
Be specific in filling out your boat's HIN (hull identification number) and other specifications on your bill of sale. You can generally find your boat's hull identification number (HIN) on the right side of the transom (rear of the boat). Outboard motor details such as model and horsepower are located on a plate affixed to the motor. You may find VIN and weight information on a sticker or plaque affixed to the trailer's frame. The boat bill of sale may provide further details on the condition of these components in the notes section.
4. Fill In Your Preferred Payment Method As Well As the Selling Price
Before the parties meet in person to consummate the deal, they should have agreed on a price and payment mechanism. When customers register their new boat, they will be required to pay sales tax, but you may opt to divide or cover this cost by subtracting the necessary taxes from the selling price. Remember to include the recipient's name, your relationship with them, and the amount of money you're giving them as a gift in your notes.
5. Ensure Complete Buyer and Seller Information on a boat bill of sale
It is best to meet in person when both parties have agreed on all the transaction terms. In order to ensure the accuracy of the information on the form and avoid fraud, it's a good idea to need photo identification from both parties. At the very least, you should provide the following details:
The buyer and seller's names and addresses
The date of sale
The selling price
The manufacturer's name, model number, year, color, and condition of the vessel, as well as its hull identification number, should all be included (HIN)
What is included with the boat or watercraft, such as a trailer, life jackets, and a cover?
The seller's warranty information
The buyer and seller's signatures
6. Notarize and sign the Paper
Upon receipt of payment in full, you may sign the boat bill of sale form under your state's regulations. It is legal in certain places for the buyer and seller to sign the contract in front of a notary public before it is considered complete. It's a good idea, even if your state doesn't need notarization of the bill of sale, to have another adult witness the transaction, just in case there is a disagreement.
The bill of sale should be kept as a record of the transaction after the sale is complete. The purchaser, for registration, should keep the original copy. The boat bill of sale is critical to the legal transfer of ownership rights in a boat. It’s accurate and can be used as legal proof of ownership. Before you sell your boat, discuss your options with your state laws or a professional like our company vessel documentation online llc. This way you can be sure that the transaction goes smoothly and is completely secure with no dispute later on.
A bill of sale may be used as evidence of ownership for the buyer since it documents the transfer of ownership. According to portal.ct.gov transferring the boat's title, updating its registration, and adding insurance may all be accomplished via the use of the bill of sale.
1. Ensure That Your Boat Is Ready To Be Put On the Market
Sort up Your Paperwork
Each component of your yacht should be registered and titled before it is put up for sale (boat, motor, and trailer). Most states require this information for sale, and it reassures the buyer that you own the vessel and that it is free of liens. Verify your boat ownership by providing evidence of the prior bill of sale or purchase agreement if your boat does not have an official title. A prospective buyer may seek to examine the boat's maintenance documents to confirm its condition.
Clean and Take Photos of Your Boat
Thorough cleaning and repairing your boat is a good idea before storing it away for the season. You'll be able to sell your yacht for more money if you do this. An internet shopper is more likely to click on an ad if many photographs are taken from various perspectives. Before putting your boat up for sale, take several high-quality images displaying its best characteristics in well-lit settings.
2. Find a Buyer
Decide Whether You Want To Sell Commercially or Also Privately
Your boat may benefit from the services of a broker or dealer if it's an expensive model. It's easier to sell your yacht privately, but the process might take longer since you'll have to handle everything yourself and avoid fees and commissions.
Identify the Market's Worth
Your boat's worth may be determined using a price-checker tool or by searching for comparable listings in your area. Consider things like condition, age, and demand when choosing market worth. Set an asking price and the lowest offer you'll accept before putting your home on the market.
If You Want To Advertise Your Yacht, You May Do So Online
Various online resources aid private boat dealers in connecting with potential customers. When advertising on Boat Trader, The Hull Truth, and Craigslist, you should consider posting several advertisements. Include a detailed description of your boat's current condition and features, as well as any accompanying motor, trailer, or other equipment.
3. Add the Information of Your Boat, Engine, and Trailer
Be specific in filling out your boat's HIN (hull identification number) and other specifications on your bill of sale. You can generally find your boat's hull identification number (HIN) on the right side of the transom (rear of the boat). Outboard motor details such as model and horsepower are located on a plate affixed to the motor. You may find VIN and weight information on a sticker or plaque affixed to the trailer's frame. The boat bill of sale may provide further details on the condition of these components in the notes section.
4. Fill In Your Preferred Payment Method As Well As the Selling Price
Before the parties meet in person to consummate the deal, they should have agreed on a price and payment mechanism. When customers register their new boat, they will be required to pay sales tax, but you may opt to divide or cover this cost by subtracting the necessary taxes from the selling price. Remember to include the recipient's name, your relationship with them, and the amount of money you're giving them as a gift in your notes.
5. Ensure Complete Buyer and Seller Information on a boat bill of sale
It is best to meet in person when both parties have agreed on all the transaction terms. In order to ensure the accuracy of the information on the form and avoid fraud, it's a good idea to need photo identification from both parties. At the very least, you should provide the following details:
The buyer and seller's names and addresses
The date of sale
The selling price
The manufacturer's name, model number, year, color, and condition of the vessel, as well as its hull identification number, should all be included (HIN)
What is included with the boat or watercraft, such as a trailer, life jackets, and a cover?
The seller's warranty information
The buyer and seller's signatures
6. Notarize and sign the Paper
Upon receipt of payment in full, you may sign the boat bill of sale form under your state's regulations. It is legal in certain places for the buyer and seller to sign the contract in front of a notary public before it is considered complete. It's a good idea, even if your state doesn't need notarization of the bill of sale, to have another adult witness the transaction, just in case there is a disagreement.
The bill of sale should be kept as a record of the transaction after the sale is complete. The purchaser, for registration, should keep the original copy. The boat bill of sale is critical to the legal transfer of ownership rights in a boat. It’s accurate and can be used as legal proof of ownership. Before you sell your boat, discuss your options with your state laws or a professional like our company vessel documentation online llc. This way you can be sure that the transaction goes smoothly and is completely secure with no dispute later on.
Why Do I Need a Coast Guard Bill of Sale 1340?
Have you been given conflicting information concerning the significance of possessing a Coast Guard Bill of Sale 1340? This paperwork is necessary for recording and safeguarding your ownership of the vessel. You will need it regardless of whether you intend to purchase or sell a USCG vessel. This article will cover all you need to know about the Coast Guard Bill of Sale 1340, including why it was created, who is required to have one, and how it impacts buyers and sellers. If you can understand the significance of having a bill of sale issued by the United States Coast Guard, you may improve the likelihood that your business transaction will go through without a hitch.
Selling Your Boat
It's always a good idea to have a Coast Guard Bill of Sale 1340 for your yacht, no matter how much it's worth. You can always tell when you'll need it, and if you do, having it on hand might save you time and money. If you intend to sell your yacht, but the buyer insists on completing a survey before he will do so, what are your options?
You could always ask the boat's vendor for a receipt, but what if he argues you should have asked for one initially? Getting into a fight over a piece of paper? If there is no receipt, the buyer may decide not to purchase. A bill of sale might help you avoid these headaches when selling your yacht. It will ensure everyone's safety and ensure the operation continues without a hitch.
You Need A Coast Guard Bill Of Sale 1340 When Transferring Ownership Of The Boat
To sell or give away your boat to a new owner, you'll need a Coast Guard Bill of Sale Form 1340. This is useful whether you want to sell your yacht or use it as collateral for a loan. There are a few key ways in which a boat's bill of sale diverges from a car's bill of sale.
The primary function of a bill of sale for a motor vehicle is to transfer ownership from one party to another legally. However, when you purchase a boat, you also get the rights to operate, store, and dock it at specific locations. These privileges are transferred to the buyer through the Coast Guard Bill of Sale 1340.
The boat's serial number, as well as the names and addresses of the buyers and sellers, are all included. Larger and more costly than vehicles, boats often need some finance or loan arrangement. The coast guard bill of Sale 1340 may be used as collateral for a loan, although a conventional bill of purchase cannot.
Getting Insurance For Your Boat
There are several scenarios in which a boat owner may benefit from having insurance. If you want to retain your boat for an extended period, investing in this kind of insurance is wise to safeguard yourself from regular boating mishaps and accidents. A solid insurance plan will not only protect you and your loved ones but also provide you the peace of mind that comes from knowing your loved ones are taken care of in the event of an accident.
For instance, protecting kids is probably front of mind if you have them. If your boat were to sink due to an accident or technical failure, the insurance would assist in covering the costs associated with the incident, such as medical bills and repairs to the vessel.
Obtaining various forms of yacht insurance requires a coast guard bill of sale 1340 as part of the paperwork process. In addition to documenting the transfer of ownership, a bill of sale for a boat serves as legal documentation of the transaction.
Proving That You Are the Legal Owner if Someone Files a Lawsuit Against You
It is possible to establish the date and amount of a boat's acquisition using a coast guard bill of sale. The date of purchase might come in handy if the boat's worth changes, and you need to show when you bought it or if someone attempts to sue you for damages after an accident while on your boat. It is possible to prove that your boat is not stolen by presenting a document of sale issued by the coast guard.
Many boat owners believe they are protected from prosecution without a coast guard bill of sale since they have the original purchase receipts. The lack of a pass or its destruction makes it challenging to use one as evidence in court. Showing ownership in this paper's absence might take a lot of work.
You need a coast guard bill of sale 1340 to provide evidence that you own the boat. With it, you can avoid losing the ship and paying significant fines if someone reports it was stolen. You can get your coast guard bill of sale 1340 from the National Documentation Portal by browsing through our site.
Selling Your Boat
It's always a good idea to have a Coast Guard Bill of Sale 1340 for your yacht, no matter how much it's worth. You can always tell when you'll need it, and if you do, having it on hand might save you time and money. If you intend to sell your yacht, but the buyer insists on completing a survey before he will do so, what are your options?
You could always ask the boat's vendor for a receipt, but what if he argues you should have asked for one initially? Getting into a fight over a piece of paper? If there is no receipt, the buyer may decide not to purchase. A bill of sale might help you avoid these headaches when selling your yacht. It will ensure everyone's safety and ensure the operation continues without a hitch.
You Need A Coast Guard Bill Of Sale 1340 When Transferring Ownership Of The Boat
To sell or give away your boat to a new owner, you'll need a Coast Guard Bill of Sale Form 1340. This is useful whether you want to sell your yacht or use it as collateral for a loan. There are a few key ways in which a boat's bill of sale diverges from a car's bill of sale.
The primary function of a bill of sale for a motor vehicle is to transfer ownership from one party to another legally. However, when you purchase a boat, you also get the rights to operate, store, and dock it at specific locations. These privileges are transferred to the buyer through the Coast Guard Bill of Sale 1340.
The boat's serial number, as well as the names and addresses of the buyers and sellers, are all included. Larger and more costly than vehicles, boats often need some finance or loan arrangement. The coast guard bill of Sale 1340 may be used as collateral for a loan, although a conventional bill of purchase cannot.
Getting Insurance For Your Boat
There are several scenarios in which a boat owner may benefit from having insurance. If you want to retain your boat for an extended period, investing in this kind of insurance is wise to safeguard yourself from regular boating mishaps and accidents. A solid insurance plan will not only protect you and your loved ones but also provide you the peace of mind that comes from knowing your loved ones are taken care of in the event of an accident.
For instance, protecting kids is probably front of mind if you have them. If your boat were to sink due to an accident or technical failure, the insurance would assist in covering the costs associated with the incident, such as medical bills and repairs to the vessel.
Obtaining various forms of yacht insurance requires a coast guard bill of sale 1340 as part of the paperwork process. In addition to documenting the transfer of ownership, a bill of sale for a boat serves as legal documentation of the transaction.
Proving That You Are the Legal Owner if Someone Files a Lawsuit Against You
It is possible to establish the date and amount of a boat's acquisition using a coast guard bill of sale. The date of purchase might come in handy if the boat's worth changes, and you need to show when you bought it or if someone attempts to sue you for damages after an accident while on your boat. It is possible to prove that your boat is not stolen by presenting a document of sale issued by the coast guard.
Many boat owners believe they are protected from prosecution without a coast guard bill of sale since they have the original purchase receipts. The lack of a pass or its destruction makes it challenging to use one as evidence in court. Showing ownership in this paper's absence might take a lot of work.
You need a coast guard bill of sale 1340 to provide evidence that you own the boat. With it, you can avoid losing the ship and paying significant fines if someone reports it was stolen. You can get your coast guard bill of sale 1340 from the National Documentation Portal by browsing through our site.
Why Document a Vessel? Find The Reasons Here!
Why document a vessel? This is likely a question you’ve asked yourself at least once if you’re a recreational boat owner. The purchasing process on its own was already likely a tedious one for you. Now, you have to take care of the post-ownership requirements like titling and documentation, which aren’t a walk in the park to obtain, either.
For this article, we’ll focus on documenting a vessel and why it is such an important process. We’ll tell you about its benefits and purposes and why you should need to fulfill this necessity.
What Is a Vessel Certificate of Document?
All adult individuals are required to have a Social Security Number. It’s your primary form of identity as a citizen of a particular country. In essence, it’s one of the major proofs that you exist.
In the same way, a vessel’s certificate of document is the paperwork to establish its national registry. It’s a vessel’s unique identifier for the United States Coast Guard’s National Vessel Documentation Center (NVDC). In a nutshell, a document is a form of verification that the vessel meets the appropriate requirements.
With vessel registration, here are the following regulations:
The vessel’s purpose
Both the tonnage and build requirements for documented vessels
Vessels that are available for documentation
The types of endorsements available
Any existing exemptions
The Purposes For Documenting a Vessel
Now, let’s talk about the topic that you came here for. Vessel documentation is important on several levels, but primarily, it serves three necessary purposes. The first and likely list-topper: proof of identity. This particularly works well in international ports wherein the vessel documentation will be the individual’s evidence of nationality. And with the seal of the US Coast Guard, you’ll have a more legitimate claim as an American vessel.
The second reason for documenting a vessel: commerce. The document will enable your ship to partake in commercial activities. The best part here is that it essentially gives you a special pass to jump over the unnecessary red tape that everyone else, unfortunately, goes through.
The third reason for documenting a vessel: participation in trades. With the certificate of a document in place, vessel owners can now join in trades like fishing, recreation, as well as dredging, and towing.
What Information Is Included in the Vessel Document?
The said document is essentially an elaborate ID that every vessel owner needs. Upon your boat’s registry, it will then be listed in the Merchant Vessels of the United States. This database will feature all the basic information for every merchant and recreational vessel in the country.
The usual information you’ll find are:
Ownership information
Tonnage
Vessel dimensions
Build
Why Document a Vessel?
As you’ve read through the article, documenting a vessel is important for establishing ownership. It essentially legitimizes your proprietorship of the boat and sets aside any questions that may say otherwise.
The good thing about this is that procuring a certificate of the document has been made much easier these days. For one, renewal was shifted to an annual arrangement every five years. And all you’ll need to pay is a very affordable amount of $133. In exchange, you get to have the necessary paperwork to help you avoid all headaches that can potentially cause you problems. And that’s not a bad deal.
For this article, we’ll focus on documenting a vessel and why it is such an important process. We’ll tell you about its benefits and purposes and why you should need to fulfill this necessity.
What Is a Vessel Certificate of Document?
All adult individuals are required to have a Social Security Number. It’s your primary form of identity as a citizen of a particular country. In essence, it’s one of the major proofs that you exist.
In the same way, a vessel’s certificate of document is the paperwork to establish its national registry. It’s a vessel’s unique identifier for the United States Coast Guard’s National Vessel Documentation Center (NVDC). In a nutshell, a document is a form of verification that the vessel meets the appropriate requirements.
With vessel registration, here are the following regulations:
The vessel’s purpose
Both the tonnage and build requirements for documented vessels
Vessels that are available for documentation
The types of endorsements available
Any existing exemptions
The Purposes For Documenting a Vessel
Now, let’s talk about the topic that you came here for. Vessel documentation is important on several levels, but primarily, it serves three necessary purposes. The first and likely list-topper: proof of identity. This particularly works well in international ports wherein the vessel documentation will be the individual’s evidence of nationality. And with the seal of the US Coast Guard, you’ll have a more legitimate claim as an American vessel.
The second reason for documenting a vessel: commerce. The document will enable your ship to partake in commercial activities. The best part here is that it essentially gives you a special pass to jump over the unnecessary red tape that everyone else, unfortunately, goes through.
The third reason for documenting a vessel: participation in trades. With the certificate of a document in place, vessel owners can now join in trades like fishing, recreation, as well as dredging, and towing.
What Information Is Included in the Vessel Document?
The said document is essentially an elaborate ID that every vessel owner needs. Upon your boat’s registry, it will then be listed in the Merchant Vessels of the United States. This database will feature all the basic information for every merchant and recreational vessel in the country.
The usual information you’ll find are:
Ownership information
Tonnage
Vessel dimensions
Build
Why Document a Vessel?
As you’ve read through the article, documenting a vessel is important for establishing ownership. It essentially legitimizes your proprietorship of the boat and sets aside any questions that may say otherwise.
The good thing about this is that procuring a certificate of the document has been made much easier these days. For one, renewal was shifted to an annual arrangement every five years. And all you’ll need to pay is a very affordable amount of $133. In exchange, you get to have the necessary paperwork to help you avoid all headaches that can potentially cause you problems. And that’s not a bad deal.
Vessel Documentation Forms FAQs
Why Does Your Jet Ski Bill of Sale Protect Your Purchase?
When it comes to the thrill and excitement of owning a jet ski, nothing should get in the way—not even the complexities of legal paperwork. At the National Documentation Portal, we understand the eagerness of boat and watercraft enthusiasts to hit the waves as soon as possible. Yet, an essential step can't be overlooked: securing a jet ski bill of sale.
A jet ski bill of sale isn't just a formality—it's the backbone of your ownership rights and an indispensable protection against future uncertainties. Whether trading up for more horsepower or choosing your first personal watercraft, this legal document ensures that your aquatic adventures are carefree.
More Than Just a Receipt
Think of a bill of sale as the anchor of your jet ski's documentation—a necessity that stands firm against potential legal tides:
Legal Proof of Ownership: It confirms you're the rightful new watercraft owner.
Protection Against Disputes: Should any disagreements surface later, this document is your first line of defense.
Essential for Financing & Insurance: Banks and insurance companies often require a bill of sale before considering loans or coverage.
The Crucial Elements of a Jet Ski Bill of Sale
Including the correct details is paramount to a bill of sale's effectiveness. Here's what you must incorporate to ensure your document is up to par legally:
Buyer and Seller Information
Complete names and addresses alongside contact information create clear channels of ownership and responsibility.
Vessel Details
For identification purposes, a detailed description, including the make, model, year, Hull Identification Number (HIN), and any registration numbers, is non-negotiable.
Sale Information
The sale price, terms of sale, payment methods, and a note on any payment agreements offer transparency and trust between parties.
Condition and Warranty
An "as-is" statement or specified warranties set clear expectations about the jet ski's condition at the point of sale.
Disclosure of Liens and Encumbrances
Acknowledging any outstanding financial claims or loans on the jet ski protects the buyer from inherited debts.
Signatures and Dates
These, signed by both parties and dated, serve as the formal acknowledgment and agreement to the bill of sale's terms.
Steering Clear of Pitfalls
Even minor oversights in a jet ski bill of sale can wave in unwelcome trouble. Remember these additional safeguards:
Legal Support
A template can steer you in the right direction, but always consider legal advice for water-tight protection, especially in complex sales.
Strengthening the Document
Some states might require a notary or additional witnesses—these extra steps are worth the effort to ensure the bill of sale's solidity.
Remember, in a 2022 survey, a staggering 25% of private boat sales were marred with disputes due to inadequate bills of sale. An incomplete or inaccurate document can delay the joy of your purchase and plunge you into unnecessary conflicts.
Secure Your Jet Ski Dreams: Get An Authoritative Bill Of Sale With Us!
At the National Documentation Portal, we don't just offer guidance; we're your dedicated mates in the voyage of boat ownership. Our proven expertise is your treasure map to a secure, legitimate, and authoritative bill of sale. Ready to make your jet ski dreams a reality? Visit our website for more information, and sail through the process with confidence.
Adventure awaits, but so does responsibility—ensure your jet ski bill of sale is as ready for the seas as you are!
A jet ski bill of sale isn't just a formality—it's the backbone of your ownership rights and an indispensable protection against future uncertainties. Whether trading up for more horsepower or choosing your first personal watercraft, this legal document ensures that your aquatic adventures are carefree.
More Than Just a Receipt
Think of a bill of sale as the anchor of your jet ski's documentation—a necessity that stands firm against potential legal tides:
Legal Proof of Ownership: It confirms you're the rightful new watercraft owner.
Protection Against Disputes: Should any disagreements surface later, this document is your first line of defense.
Essential for Financing & Insurance: Banks and insurance companies often require a bill of sale before considering loans or coverage.
The Crucial Elements of a Jet Ski Bill of Sale
Including the correct details is paramount to a bill of sale's effectiveness. Here's what you must incorporate to ensure your document is up to par legally:
Buyer and Seller Information
Complete names and addresses alongside contact information create clear channels of ownership and responsibility.
Vessel Details
For identification purposes, a detailed description, including the make, model, year, Hull Identification Number (HIN), and any registration numbers, is non-negotiable.
Sale Information
The sale price, terms of sale, payment methods, and a note on any payment agreements offer transparency and trust between parties.
Condition and Warranty
An "as-is" statement or specified warranties set clear expectations about the jet ski's condition at the point of sale.
Disclosure of Liens and Encumbrances
Acknowledging any outstanding financial claims or loans on the jet ski protects the buyer from inherited debts.
Signatures and Dates
These, signed by both parties and dated, serve as the formal acknowledgment and agreement to the bill of sale's terms.
Steering Clear of Pitfalls
Even minor oversights in a jet ski bill of sale can wave in unwelcome trouble. Remember these additional safeguards:
Legal Support
A template can steer you in the right direction, but always consider legal advice for water-tight protection, especially in complex sales.
Strengthening the Document
Some states might require a notary or additional witnesses—these extra steps are worth the effort to ensure the bill of sale's solidity.
Remember, in a 2022 survey, a staggering 25% of private boat sales were marred with disputes due to inadequate bills of sale. An incomplete or inaccurate document can delay the joy of your purchase and plunge you into unnecessary conflicts.
Secure Your Jet Ski Dreams: Get An Authoritative Bill Of Sale With Us!
At the National Documentation Portal, we don't just offer guidance; we're your dedicated mates in the voyage of boat ownership. Our proven expertise is your treasure map to a secure, legitimate, and authoritative bill of sale. Ready to make your jet ski dreams a reality? Visit our website for more information, and sail through the process with confidence.
Adventure awaits, but so does responsibility—ensure your jet ski bill of sale is as ready for the seas as you are!
Why You May Want or Need Boat Documentation
Have you been considering vessel documentation but aren’t sure if you need it? Have you seen other vessel owners document their boat and just don’t know if it’s the right course for you and your vessel? We can help. We’ve helped many vessel owners to determine whether or not they need boat documentation. Then, if they do, we can expedite the process.
Embarking on the journey of vessel ownership brings a myriad of decisions, and one of the more pivotal choices is whether to document your vessel. Here at the National Documentation Portal, we can not only help you to document your vessel, we can help you to make the right decisions for your vessel today as well as tomorrow.
Boat Documentation Simplified
One fundamental aspect that has quite a bit to do about whether or not you need documentation is the size of your vessel.
If your vessel measures five net tons or more, and you plan to engage in specific activities, documentation becomes mandatory.
You’ll note that it says “measures” and not “weighs.” That’s because net tonnage is a measurement of volume and not how much something weighs.
How Do You Plan to Use Your Vessel?
The ways you plan on using your vessel weigh heavily in determining whether or not your vessel has to be documented. For example, you have to document it if you’re going to use it for commercial fishing activities or transporting people and/or cargo in the navigable waters of the United States or the Exclusive Economic Zone, extending approximately 200 miles off the U.S. coast.
That said, exceptions exist, our experts are readily available to address any queries you may have.
Voluntary Documentation for Eligible Vessels
Even if your vessel won't be utilized for commercial fishery activities or coastwise trade, you still have the option to document it. To be eligible for documentation, your vessel must meet the five-net-ton criteria and be owned by a U.S. citizen. So long as that explains your vessel, you’re good to go.
Why Some Opt for Boat Documentation
"Why document my vessel if it's not mandatory?" For many, the primary incentive lies in securing a mortgage for your vessel. For over a century, lenders and financial institutions have mandated boat documentation as a prerequisite for maritime mortgages. Consequently, many owners choose documentation to access financing opportunities for their maritime investments.
Your Path to Documentation: The National Documentation Portal
If you choose to document your vessel, our National Documentation Portal is here to guide you. We acknowledge the nuances involved in this choice and provide comprehensive support tailored to your unique needs.
Whether you decide to document for commercial ventures, to facilitate a mortgage, or for any other reason, our user-friendly website offers all the necessary forms to streamline the documentation process.
From initial documentation to renewal, our platform can expedite every facet of the journey. Feel free to explore the resources we offer to vessel owners navigating ship documentation.
Embarking on the journey of vessel ownership brings a myriad of decisions, and one of the more pivotal choices is whether to document your vessel. Here at the National Documentation Portal, we can not only help you to document your vessel, we can help you to make the right decisions for your vessel today as well as tomorrow.
Boat Documentation Simplified
One fundamental aspect that has quite a bit to do about whether or not you need documentation is the size of your vessel.
If your vessel measures five net tons or more, and you plan to engage in specific activities, documentation becomes mandatory.
You’ll note that it says “measures” and not “weighs.” That’s because net tonnage is a measurement of volume and not how much something weighs.
How Do You Plan to Use Your Vessel?
The ways you plan on using your vessel weigh heavily in determining whether or not your vessel has to be documented. For example, you have to document it if you’re going to use it for commercial fishing activities or transporting people and/or cargo in the navigable waters of the United States or the Exclusive Economic Zone, extending approximately 200 miles off the U.S. coast.
That said, exceptions exist, our experts are readily available to address any queries you may have.
Voluntary Documentation for Eligible Vessels
Even if your vessel won't be utilized for commercial fishery activities or coastwise trade, you still have the option to document it. To be eligible for documentation, your vessel must meet the five-net-ton criteria and be owned by a U.S. citizen. So long as that explains your vessel, you’re good to go.
Why Some Opt for Boat Documentation
"Why document my vessel if it's not mandatory?" For many, the primary incentive lies in securing a mortgage for your vessel. For over a century, lenders and financial institutions have mandated boat documentation as a prerequisite for maritime mortgages. Consequently, many owners choose documentation to access financing opportunities for their maritime investments.
Your Path to Documentation: The National Documentation Portal
If you choose to document your vessel, our National Documentation Portal is here to guide you. We acknowledge the nuances involved in this choice and provide comprehensive support tailored to your unique needs.
Whether you decide to document for commercial ventures, to facilitate a mortgage, or for any other reason, our user-friendly website offers all the necessary forms to streamline the documentation process.
From initial documentation to renewal, our platform can expedite every facet of the journey. Feel free to explore the resources we offer to vessel owners navigating ship documentation.
Do Documented Vessels Have to Be Registered in Alabama?
Yes. All Coast Guard documented vessels have to be registered in Alabama.
According to the Alabama Department of Revenue:
“Vessels that meet the following criteria are required to be titled in Alabama:
Any vessel constructed after December 31, 2023 (some exclusions apply).
Any vessel for which Alabama is the state of principal use on or after January 1, 2024.
Any vessel that is less than 18 feet in length is only titled if it is propelled by an engine of 75 horsepower or greater (includes: jet skis, sailboats, paddleboats, and rowboats).”
For more information, contact them at 334-242-1820
USCG Documentation Forms
Through our site, interested parties can apply for federal documentation for their vessel.
Vessel documentation is a national form of boat registration with the United States Coast Guard. Use this link to apply online for USCG vessel documentation if your vessel has not been documented.
This vessel documentation provides for unhindered commerce between states, admits vessels to restricted trades (such as the fisheries and coastwise trade), and provides conclusive evidence of nationality.
Vessels that are documented do not have titles. Instead, they maintain Certificates of Documentation. Depending on the laws in your state, your vessel may need to be registered with the state as well.
Coast Guard Boat Documentation Renewal, Transfer
Coast Guard vessel documentation has to be renewed every year. However, this can be renewed for 1-5 years from the date of issuance. Vessel owners can use this link to renew vessel documentation.
Vessel financing has been enhanced through the availability of preferred mortgages on documented vessels since 1920.
For a recently purchased vessel that already has a documented vessel number, use this form for a Transfer Exchange of USCG Documentation.
If you have further questions about American vessel documentation, contact the National Documentation Portal at [email protected] or (866) 343-0530 Monday-Friday, 8 AM to 4:30 PM.
Coast Guard Boat Documentation Laws
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
According to the Alabama Department of Revenue:
“Vessels that meet the following criteria are required to be titled in Alabama:
Any vessel constructed after December 31, 2023 (some exclusions apply).
Any vessel for which Alabama is the state of principal use on or after January 1, 2024.
Any vessel that is less than 18 feet in length is only titled if it is propelled by an engine of 75 horsepower or greater (includes: jet skis, sailboats, paddleboats, and rowboats).”
For more information, contact them at 334-242-1820
USCG Documentation Forms
Through our site, interested parties can apply for federal documentation for their vessel.
Vessel documentation is a national form of boat registration with the United States Coast Guard. Use this link to apply online for USCG vessel documentation if your vessel has not been documented.
This vessel documentation provides for unhindered commerce between states, admits vessels to restricted trades (such as the fisheries and coastwise trade), and provides conclusive evidence of nationality.
Vessels that are documented do not have titles. Instead, they maintain Certificates of Documentation. Depending on the laws in your state, your vessel may need to be registered with the state as well.
Coast Guard Boat Documentation Renewal, Transfer
Coast Guard vessel documentation has to be renewed every year. However, this can be renewed for 1-5 years from the date of issuance. Vessel owners can use this link to renew vessel documentation.
Vessel financing has been enhanced through the availability of preferred mortgages on documented vessels since 1920.
For a recently purchased vessel that already has a documented vessel number, use this form for a Transfer Exchange of USCG Documentation.
If you have further questions about American vessel documentation, contact the National Documentation Portal at [email protected] or (866) 343-0530 Monday-Friday, 8 AM to 4:30 PM.
Coast Guard Boat Documentation Laws
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
How to Sell a Documented Boat and an Undocumented One
Wondering how to sell a documented boat? Use that Transfer/Exchange form. For an undocumented one, follow along.
Having this manual will make what may be a complex procedure much more straightforward. We will show you how to officially register your new boat name. Keep reading, and we'll guide you through the procedure.
Are you considering giving your ship a different name? Our recent blog article seeks to simplify the whole process since there is plenty to consider before getting started. Continue reading as we break down the steps required to alter your name legally.
Knowing what to anticipate may make a seemingly impossible endeavor much more manageable. The waters here are challenging, but with our help, you can get through it. Following these suggestions, however, should make the procedure considerably less complicated.
How to Sell a Documented Boat and an Undocumented One: Gather all of the Necessary Documents
In all likelihood, you've been saving enough to purchase a boat for quite some time. Perhaps you've been thinking about this since you were a kid, or perhaps you made the decision more recently after seeing the happiness found near the ocean. The yacht will come, but before you can take ownership, you'll need to transfer the title into your name, which entails a few formalities.
Although it may seem difficult at first glance, the process is simple. Obtain the required paperwork, which is often provided free of charge by the present title holder (or maybe there will be a small fee). Proof of ownership, such as a bill of sale or survey findings, should be included with the original title certificate.
Pay Any Applicable Fees
The steps necessary to transfer ownership of a boat vary significantly from state to state, but there are also certain nationwide constants. To begin, you must settle any necessary costs. It depends on the nature of the transaction and the kind of license needed. Still, in most cases, you may expect to pay an application fee plus a cost proportional to the vessel's gross tonnage or length (often expressed as a dollar amount per foot or fraction thereof).
All participants in the transaction must fill out documents verifying their identities. A typical step in this process is to record everyone's names and addresses. It's essential to have your Social Security number and date of birth ready in case the state requests them; if you don't want this information made public, you can usually choose this option by writing "Personal Information Suppressed" in the appropriate space on the form.
How to Sell a Documented Boat or an Undocumented One: Fill Out the Appropriate Paperwork
When buying a sailboat, it's crucial to remember that the boat won't technically be yours until the sale is finalized. When purchasing a boat, you are receiving either a "documented vessel," which means the former owner still owns the boat and registration, or an "undocumented vessel," which is precisely what it sounds like.
An adequately documented boat will have a clear title still in the name of the former owner. If your buddy hasn't done so, now is a good time for him to consider changing the title's name, which requires filling out paperwork with Vessel Documentation Online LLC. Before he can sell it to you, he must get it titled in his name.
If it was insured when he purchased it, he must contact his insurance agent and ask them to change the policyholder's name to his. If not, he'll need to find a yacht insurer to cover him personally.
Wondering How to Sell a Documented Boat? Our Site Can Help
Your state may require annual registration and titling if you keep your boat in the water. Even if your boat is on a trailer in your driveway, you may need to get a title in certain states. To sign up, you'll need specifics about the boat, such as its length and serial number. You'll also be asked for specific personal details.
Present a bill of sale as evidence that you are the rightful owner of the boat; this document should have the names and signatures of all parties involved, the year of purchase, and the total money paid for the vessel. If you want to establish how long you've owned a boat, you need to have the seller or their agent sign a bill of sale and include the boat's odometer reading. A notarized declaration from the seller or yourself attesting to the length of time you've been the legal owner will do in its place. To see everything we have to offer, explore our portal.
Having this manual will make what may be a complex procedure much more straightforward. We will show you how to officially register your new boat name. Keep reading, and we'll guide you through the procedure.
Are you considering giving your ship a different name? Our recent blog article seeks to simplify the whole process since there is plenty to consider before getting started. Continue reading as we break down the steps required to alter your name legally.
Knowing what to anticipate may make a seemingly impossible endeavor much more manageable. The waters here are challenging, but with our help, you can get through it. Following these suggestions, however, should make the procedure considerably less complicated.
How to Sell a Documented Boat and an Undocumented One: Gather all of the Necessary Documents
In all likelihood, you've been saving enough to purchase a boat for quite some time. Perhaps you've been thinking about this since you were a kid, or perhaps you made the decision more recently after seeing the happiness found near the ocean. The yacht will come, but before you can take ownership, you'll need to transfer the title into your name, which entails a few formalities.
Although it may seem difficult at first glance, the process is simple. Obtain the required paperwork, which is often provided free of charge by the present title holder (or maybe there will be a small fee). Proof of ownership, such as a bill of sale or survey findings, should be included with the original title certificate.
Pay Any Applicable Fees
The steps necessary to transfer ownership of a boat vary significantly from state to state, but there are also certain nationwide constants. To begin, you must settle any necessary costs. It depends on the nature of the transaction and the kind of license needed. Still, in most cases, you may expect to pay an application fee plus a cost proportional to the vessel's gross tonnage or length (often expressed as a dollar amount per foot or fraction thereof).
All participants in the transaction must fill out documents verifying their identities. A typical step in this process is to record everyone's names and addresses. It's essential to have your Social Security number and date of birth ready in case the state requests them; if you don't want this information made public, you can usually choose this option by writing "Personal Information Suppressed" in the appropriate space on the form.
How to Sell a Documented Boat or an Undocumented One: Fill Out the Appropriate Paperwork
When buying a sailboat, it's crucial to remember that the boat won't technically be yours until the sale is finalized. When purchasing a boat, you are receiving either a "documented vessel," which means the former owner still owns the boat and registration, or an "undocumented vessel," which is precisely what it sounds like.
An adequately documented boat will have a clear title still in the name of the former owner. If your buddy hasn't done so, now is a good time for him to consider changing the title's name, which requires filling out paperwork with Vessel Documentation Online LLC. Before he can sell it to you, he must get it titled in his name.
If it was insured when he purchased it, he must contact his insurance agent and ask them to change the policyholder's name to his. If not, he'll need to find a yacht insurer to cover him personally.
Wondering How to Sell a Documented Boat? Our Site Can Help
Your state may require annual registration and titling if you keep your boat in the water. Even if your boat is on a trailer in your driveway, you may need to get a title in certain states. To sign up, you'll need specifics about the boat, such as its length and serial number. You'll also be asked for specific personal details.
Present a bill of sale as evidence that you are the rightful owner of the boat; this document should have the names and signatures of all parties involved, the year of purchase, and the total money paid for the vessel. If you want to establish how long you've owned a boat, you need to have the seller or their agent sign a bill of sale and include the boat's odometer reading. A notarized declaration from the seller or yourself attesting to the length of time you've been the legal owner will do in its place. To see everything we have to offer, explore our portal.
How The Abstract of Title Simplify Vessel Transfers
Embark on a journey into the intricacies of vessel transfers, where Vessel Documentation Online unravels the role of Abstracts of Title in simplifying the process. Much like a nautical tapestry, the Abstract of Title weaves together the history of a vessel's ownership, ensuring a smooth transition when it's time for new adventures.
A Maritime Chronicle
Delve into the foundational understanding of Abstracts of Title as maritime chronicles. Vessel Documentation Online explains how these documents serve as a comprehensive record of a vessel's ownership history, including details of past transactions, liens, and encumbrances. The clarity provided by an Abstract of Title forms the bedrock for seamless vessel transfers.
The Essence of Vessel Transfers
Explore the intricate dance of vessel transfers and the importance of ensuring a flawless transition of ownership. Vessel Documentation Online emphasizes how the Abstract of Title acts as the guiding choreographer, orchestrating a delicate exchange that safeguards the interests of both sellers and buyers.
Charting Ownership Change
Uncover the distinct advantage of using Abstracts of Title when charting ownership changes. Vessel Documentation Online elaborates on how this document streamlines the process by offering a consolidated and easily accessible overview of a vessel's history, facilitating quick and accurate transfer procedures.
Craftsmanship in the Abstract of Title
Sail into the expertise of Vessel Documentation Online in crafting Abstracts of Title with meticulous craftsmanship. This section highlights the agency's commitment to accuracy, thoroughness, and compliance, ensuring that each Abstract of Title reflects the unique narrative of the vessel it represents.
Guiding Vessel Transfers
Navigate the legal waters with the Abstract of Title as a reliable compass, guiding vessel transfers through complex regulatory channels. Vessel Documentation Online illuminates how this document ensures that all legal requirements are met, mitigating risks and ensuring a secure change of ownership.
Simplifying Documentation
Take a practical approach to simplify vessel transfers with the Abstract of Title checklist provided by Vessel Documentation Online. From verifying ownership details to checking for outstanding liens, this section offers a step-by-step guide for both sellers and buyers, ensuring a smooth transition.
Avoiding Common Pitfalls
Steer clear of common pitfalls in vessel transfers with advantage. Vessel Documentation Online shares insights into potential challenges and how a well-prepared Abstract of Title serves as a proactive shield, addressing issues before they escalate and ensuring a hassle-free transfer.
The Emotional Side of Vessel Transfers
Acknowledge the emotional aspect of vessel transfers and how the Abstract of Title goes beyond paperwork. Vessel Documentation Online discusses how a transparent and well-documented ownership history fosters trust between parties, making the transition not just legal but emotionally reassuring.
Digital Abstracts of Title
Peer into the future of vessel transfers with the evolution of digital Abstracts of Title. Vessel Documentation Online discusses how embracing digital solutions enhances efficiency, accessibility, and security in the transfer process, aligning with the modern needs of boat owners.
Navigating New Horizons with Confidence
Vessel Documentation Online reaffirms the pivotal role of Abstracts of Title in simplifying vessel transfers. As boat owners navigate new horizons, the agency's expertise ensures that the legacy of each vessel is transferred securely and seamlessly. With the Abstract of Title as the guiding beacon, every ownership transition becomes a confident sail into the future of maritime adventures.
A Maritime Chronicle
Delve into the foundational understanding of Abstracts of Title as maritime chronicles. Vessel Documentation Online explains how these documents serve as a comprehensive record of a vessel's ownership history, including details of past transactions, liens, and encumbrances. The clarity provided by an Abstract of Title forms the bedrock for seamless vessel transfers.
The Essence of Vessel Transfers
Explore the intricate dance of vessel transfers and the importance of ensuring a flawless transition of ownership. Vessel Documentation Online emphasizes how the Abstract of Title acts as the guiding choreographer, orchestrating a delicate exchange that safeguards the interests of both sellers and buyers.
Charting Ownership Change
Uncover the distinct advantage of using Abstracts of Title when charting ownership changes. Vessel Documentation Online elaborates on how this document streamlines the process by offering a consolidated and easily accessible overview of a vessel's history, facilitating quick and accurate transfer procedures.
Craftsmanship in the Abstract of Title
Sail into the expertise of Vessel Documentation Online in crafting Abstracts of Title with meticulous craftsmanship. This section highlights the agency's commitment to accuracy, thoroughness, and compliance, ensuring that each Abstract of Title reflects the unique narrative of the vessel it represents.
Guiding Vessel Transfers
Navigate the legal waters with the Abstract of Title as a reliable compass, guiding vessel transfers through complex regulatory channels. Vessel Documentation Online illuminates how this document ensures that all legal requirements are met, mitigating risks and ensuring a secure change of ownership.
Simplifying Documentation
Take a practical approach to simplify vessel transfers with the Abstract of Title checklist provided by Vessel Documentation Online. From verifying ownership details to checking for outstanding liens, this section offers a step-by-step guide for both sellers and buyers, ensuring a smooth transition.
Avoiding Common Pitfalls
Steer clear of common pitfalls in vessel transfers with advantage. Vessel Documentation Online shares insights into potential challenges and how a well-prepared Abstract of Title serves as a proactive shield, addressing issues before they escalate and ensuring a hassle-free transfer.
The Emotional Side of Vessel Transfers
Acknowledge the emotional aspect of vessel transfers and how the Abstract of Title goes beyond paperwork. Vessel Documentation Online discusses how a transparent and well-documented ownership history fosters trust between parties, making the transition not just legal but emotionally reassuring.
Digital Abstracts of Title
Peer into the future of vessel transfers with the evolution of digital Abstracts of Title. Vessel Documentation Online discusses how embracing digital solutions enhances efficiency, accessibility, and security in the transfer process, aligning with the modern needs of boat owners.
Navigating New Horizons with Confidence
Vessel Documentation Online reaffirms the pivotal role of Abstracts of Title in simplifying vessel transfers. As boat owners navigate new horizons, the agency's expertise ensures that the legacy of each vessel is transferred securely and seamlessly. With the Abstract of Title as the guiding beacon, every ownership transition becomes a confident sail into the future of maritime adventures.
Vessel Documentation Search FAQs
Why Makes a “Preferred Mortgage” Preferred?
A Preferred Mortgage Has Priority in Event of Default
A "Preferred Mortgage" has the status of a maritime lien.
As such, it is given priority in the event of a default. Moreover, without the mortgagee’s consent, the Coast Guard cannot make changes to the vessel's documentation, such as altering its name, hailing port, or ownership details.
Click here to apply for a First Preferred Ship Mortgage.
Click here to apply for a Release of Mortgage form.
A One-Stop Shop for First Preferred Ship Mortgage Information
From renewing documentation and applying for initial paperwork to replacing lost forms and conducting vessel searches, the National Documentation Portal offers streamlined solutions. You can also request an Abstract of Title or conduct an online search to gain detailed vessel information.
Remember, our site cannot comment on whether or not you qualify for a mortgage. Before applying for one, it is recommended that you speak to a maritime lawyer.
Refer to the legal guidelines below for further insights into your circumstances:
Subpart O—Filing and Recording of Instruments—General Provisions
67.200 Instruments eligible for filing and recording.
Only the following listed instruments are eligible for filing and recording:
(a) Bills of sale and instruments in the nature of bills of sale;
(b) Deeds of gift;
(c) Mortgages and assignments, assumptions, supplements, amendments, subordinations, satisfactions, and releases thereof;
(d) Preferred mortgages and assignments, assumptions, supplements, amendments, subordinations, satisfactions, and releases thereof;
(e) Interlender agreements affecting mortgages, preferred mortgages, and related instruments; and
(f) Notices of claim of lien, assignments, amendments, and satisfactions and releases thereof.
67.203 Restrictions on filing and recording.
(a) No instrument will be accepted for filing unless the vessel to which it pertains is the subject of:
(1) A valid Certificate of Documentation; or
(2) An application for initial documentation, exchange of Certificate of Documentation, return to documentation, or for deletion from documentation, which is in substantial compliance with the applicable regulations, submitted to the National Vessel Documentation Center.
(b) An instrument identified as eligible for filing and recording under § 67.200 may not be filed and recorded if it bears a material alteration.
(c) An instrument identified as eligible for filing and recording under § 67.200 (a) or (b) may not be filed and recorded if any vendee or transferee under the instrument is not a citizen of the United States as defined in section 2 of the Shipping Act, 1916, (46 U.S.C. app. 802) unless the Maritime Administration has consented to the grant to a non-citizen made under the instrument.
(d) The restriction imposed by paragraph (c) of this section does not apply to a bill of sale or deed of gift conveying an interest in a vessel which was neither documented nor last documented pursuant to these regulations or any predecessor regulations thereto at the time the instrument was executed, nor to an instrument conveying an interest in a vessel identified in § 67.11(b).
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
67.205 Requirement for vessel identification.
(a) Every instrument presented for filing and recording must contain sufficient information to clearly identify the vessel(s) to which the instrument relates.
(b) Instruments pertaining to vessels which have been documented must contain the vessel's name and official number, or other unique identifier.
(c) Vessels which have never been documented must be identified by one of the following:
(1) The vessel's Hull Identification Number assigned in accordance with 33 CFR 181.25; or
(2) Other descriptive information, which clearly describes the vessel. Such information may include length, breadth, depth, year of build, name of manufacturer, and any numbers which may have been assigned in accordance with 33 CFR part 173.
67.207 Requirement for date and acknowledgment.
(a) Every instrument presented for filing and recording must:
(1) Bear the date of its execution; and
(2) Contain an acknowledgment.
(b) No officer or employee of the Coast Guard is authorized to take such acknowledgments unless the instrument is executed on behalf of the Federal Government of the United States.
67.209 No original instrument requirement.
A copy of the original signed and acknowledged instrument must be presented. The original instrument itself may be presented but is not required. The copy may be delivered to the National Vessel Documentation Center or transmitted by facsimile or in portable document format (.pdf) in accordance with the procedures in §§ 67.218 and 67.219 of this part. Signatures may be affixed manually or digitally.
[USCG-2007-28098, 72 FR 42312, Aug. 2, 2007]
67.211 Requirement for citizenship declaration.
(a) Instruments in the nature of a bill of sale or deed of gift, mortgages, and assignments of mortgages conveying an interest in a documented vessel are ineligible for filing and recording unless accompanied by a declaration of citizenship, except as provided in paragraph (c) and (d) of this section.
(b) Citizenship declarations must be executed on the form prescribed by the Maritime Administration in 46 CFR part 221. These forms are available from the National Vessel Documentation Center and from the Vessel Transfer and Disposal Officer (MAR-745.1), Maritime Administration, United States Department of Transportation, Washington, DC 20590.
(c) The requirement for presentation of a citizenship declaration does not apply to a transaction conveying an interest in a vessel:
(1) Described in 46 CFR 221.11(b)(1) (i) through (iv);
(2) To a person making application for documentation; or
(3) To an entity of the Federal Government of the United States or of a State or political subdivision thereof, or a corporate entity which is an agency of any such government or political subdivision.
(d) The requirement for presentation of a citizenship declaration is waived when the instrument(s) presented for filing effects a transfer for which:
(1) The Maritime Administration has given general approval in 46 CFR part 221; or
(2) Written approval of the Maritime Administrator has been obtained in accordance with 46 CFR part 221.
(e) If the transfer of interest is one which requires written approval of the Maritime Administrator in accordance with rules in 46 CFR part 221, evidence of that approval must be presented for filing with the instrument effecting the transfer of interest.
Note:
If the grantee(s) of an ownership interest in a vessel described in paragraphs (c)(1) or (d) of this section do(es) not make application for documentation, a declaration of citizenship may be required in order to ensure that the vessel so conveyed retains any coastwise privileges to which it may be entitled.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995; USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.213 Place of filing and recording.
(a) All instruments submitted for filing and recording must be submitted to the National Vessel Documentation Center.
(b) All instruments are recorded at the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31605, June 15, 1995]
67.215 Date and time of filing.
(a) An instrument is deemed filed at the actual date and time at which the instrument is received by the National Vessel Documentation Center, except as provided in paragraph (b) of this section. Any materials submitted to supplement an instrument after the instrument is filed are deemed part of the original filing and relate back to the date and time of that filing.
(b) If filing of an instrument is subject to termination in accordance with § 67.217(a) and a new instrument is filed as a substitute for the original instrument, the filing of the original instrument will be terminated in accordance with § 67.217(c) and the substitute instrument will be considered a new filing. The substitute instrument will be deemed filed at the actual time and date it is received by the National Vessel Documentation Center.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995]
67.217 Termination of filing and disposition of instruments.
(a) The filing of an instrument is subject to termination if:
(1) It is determined that the instrument cannot be recorded because the instrument itself is not in substantial compliance with the applicable regulations in this part;
(2) The filing was not made in compliance with the requirements of § 67.213;
(3) The Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted with the instrument(s) was not made in substantial compliance with the applicable regulations of this part;
(4) The owner of the vessel submits an Application, Consent, and Approval for Withdrawal of Application for Documentation or Exchange of Certificate of Documentation (form CG-4593), with mortgagee consent, if applicable; or
(5) Another instrument is filed evidencing satisfaction or release of the subject instrument and the subject instrument is one described in subpart Q of this part.
(b) Ninety days prior to terminating the filing pursuant to a reason listed in paragraphs (a) (1), (2), or (3) of this section, the National Vessel Documentation Center will send written notice detailing the reasons the filing is subject to termination to the following person(s) and any agent known to be acting on behalf of the same:
(1) The applicant for documentation, if a bill of sale, instrument in the nature of a bill of sale, or a deed of gift;
(2) The mortgagee or assignee, if a mortgage or assignment or amendment thereof;
(3) The claimant, if a notice of claim of lien; or
(4) The lender first named in an interlender agreement affecting a mortgage, preferred mortgage, or related instrument.
(c) If the reason(s) which subject the filing to termination remain uncorrected for a period of 90 days after the notice described in paragraph (b) of this section is sent, or upon receipt of the request for withdrawal described in paragraph (a)(4) of this section, or satisfaction or release as described in paragraph (a)(5) of this section, the instrument will be returned to either:
(1) The applicant for documentation, if a bill of sale, instrument in the nature of a bill of sale, or a deed of gift;
(2) The mortgagee or assignee, if a mortgage or assignment or amendment thereof;
(3) The claimant, if a notice of claim of lien;
(4) The lender first named in an interlender agreement affecting a mortgage, preferred mortgage, or related instrument; or
(5) An agent for any appropriate party, provided that the agent has filed with the Coast Guard a writing bearing the original signature of the appropriate party(ies) clearly identifying the instrument(s) being returned and stating that the instrument(s) may be returned to the agent.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995]
67.218 Optional filing of instruments in portable document format as attachments to electronic mail.
(a) Any instrument identified as eligible for filing and recording under § 67.200 may be submitted in portable document format (.pdf) as an attachment to electronic mail (e-mail) for filing at the National Vessel Documentation Center. The e-mail address to be used for instrument filing may be obtained from the National Vessel Documentation Center Web site. If the instrument submitted for filing in .pdf format pertains to a vessel that is not a currently documented vessel, a completed Application for Initial Issue, Exchange, or Replacement Certificate of Documentation, or Return to Documentation (form CG-1258) or a letter application for deletion from documentation must already be on file with the National Vessel Documentation Center or must be submitted in .pdf format with the instrument being submitted in .pdf format for filing.
(b) All instruments submitted for filing in .pdf format must be clearly legible, be submitted from 81⁄2 inch by 11 inch paper in not less than 10-point type size, and submitted as an attachment to e-mail.
(c) The e-mail required by paragraph (b) should indicate:
(1) The name, address, telephone number, and e-mail address of the person submitting the instrument for filing in .pdf format;
(2) The number of pages submitted for filing in .pdf format; and
(3) The name of the vessel, official number or hull identification number of the vessel(s), and the name(s) of the owner(s) of the vessel(s) to which the instrument relates.
(d) The filing of any instrument submitted for filing in .pdf format is terminated and the instrument will be returned to the submitter if the instrument is subject to termination for any cause under § 67.217(a).
[USCG-2007-28098, 72 FR 42312, Aug. 2, 2007]
A "Preferred Mortgage" has the status of a maritime lien.
As such, it is given priority in the event of a default. Moreover, without the mortgagee’s consent, the Coast Guard cannot make changes to the vessel's documentation, such as altering its name, hailing port, or ownership details.
Click here to apply for a First Preferred Ship Mortgage.
Click here to apply for a Release of Mortgage form.
A One-Stop Shop for First Preferred Ship Mortgage Information
From renewing documentation and applying for initial paperwork to replacing lost forms and conducting vessel searches, the National Documentation Portal offers streamlined solutions. You can also request an Abstract of Title or conduct an online search to gain detailed vessel information.
Remember, our site cannot comment on whether or not you qualify for a mortgage. Before applying for one, it is recommended that you speak to a maritime lawyer.
Refer to the legal guidelines below for further insights into your circumstances:
Subpart O—Filing and Recording of Instruments—General Provisions
67.200 Instruments eligible for filing and recording.
Only the following listed instruments are eligible for filing and recording:
(a) Bills of sale and instruments in the nature of bills of sale;
(b) Deeds of gift;
(c) Mortgages and assignments, assumptions, supplements, amendments, subordinations, satisfactions, and releases thereof;
(d) Preferred mortgages and assignments, assumptions, supplements, amendments, subordinations, satisfactions, and releases thereof;
(e) Interlender agreements affecting mortgages, preferred mortgages, and related instruments; and
(f) Notices of claim of lien, assignments, amendments, and satisfactions and releases thereof.
67.203 Restrictions on filing and recording.
(a) No instrument will be accepted for filing unless the vessel to which it pertains is the subject of:
(1) A valid Certificate of Documentation; or
(2) An application for initial documentation, exchange of Certificate of Documentation, return to documentation, or for deletion from documentation, which is in substantial compliance with the applicable regulations, submitted to the National Vessel Documentation Center.
(b) An instrument identified as eligible for filing and recording under § 67.200 may not be filed and recorded if it bears a material alteration.
(c) An instrument identified as eligible for filing and recording under § 67.200 (a) or (b) may not be filed and recorded if any vendee or transferee under the instrument is not a citizen of the United States as defined in section 2 of the Shipping Act, 1916, (46 U.S.C. app. 802) unless the Maritime Administration has consented to the grant to a non-citizen made under the instrument.
(d) The restriction imposed by paragraph (c) of this section does not apply to a bill of sale or deed of gift conveying an interest in a vessel which was neither documented nor last documented pursuant to these regulations or any predecessor regulations thereto at the time the instrument was executed, nor to an instrument conveying an interest in a vessel identified in § 67.11(b).
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
67.205 Requirement for vessel identification.
(a) Every instrument presented for filing and recording must contain sufficient information to clearly identify the vessel(s) to which the instrument relates.
(b) Instruments pertaining to vessels which have been documented must contain the vessel's name and official number, or other unique identifier.
(c) Vessels which have never been documented must be identified by one of the following:
(1) The vessel's Hull Identification Number assigned in accordance with 33 CFR 181.25; or
(2) Other descriptive information, which clearly describes the vessel. Such information may include length, breadth, depth, year of build, name of manufacturer, and any numbers which may have been assigned in accordance with 33 CFR part 173.
67.207 Requirement for date and acknowledgment.
(a) Every instrument presented for filing and recording must:
(1) Bear the date of its execution; and
(2) Contain an acknowledgment.
(b) No officer or employee of the Coast Guard is authorized to take such acknowledgments unless the instrument is executed on behalf of the Federal Government of the United States.
67.209 No original instrument requirement.
A copy of the original signed and acknowledged instrument must be presented. The original instrument itself may be presented but is not required. The copy may be delivered to the National Vessel Documentation Center or transmitted by facsimile or in portable document format (.pdf) in accordance with the procedures in §§ 67.218 and 67.219 of this part. Signatures may be affixed manually or digitally.
[USCG-2007-28098, 72 FR 42312, Aug. 2, 2007]
67.211 Requirement for citizenship declaration.
(a) Instruments in the nature of a bill of sale or deed of gift, mortgages, and assignments of mortgages conveying an interest in a documented vessel are ineligible for filing and recording unless accompanied by a declaration of citizenship, except as provided in paragraph (c) and (d) of this section.
(b) Citizenship declarations must be executed on the form prescribed by the Maritime Administration in 46 CFR part 221. These forms are available from the National Vessel Documentation Center and from the Vessel Transfer and Disposal Officer (MAR-745.1), Maritime Administration, United States Department of Transportation, Washington, DC 20590.
(c) The requirement for presentation of a citizenship declaration does not apply to a transaction conveying an interest in a vessel:
(1) Described in 46 CFR 221.11(b)(1) (i) through (iv);
(2) To a person making application for documentation; or
(3) To an entity of the Federal Government of the United States or of a State or political subdivision thereof, or a corporate entity which is an agency of any such government or political subdivision.
(d) The requirement for presentation of a citizenship declaration is waived when the instrument(s) presented for filing effects a transfer for which:
(1) The Maritime Administration has given general approval in 46 CFR part 221; or
(2) Written approval of the Maritime Administrator has been obtained in accordance with 46 CFR part 221.
(e) If the transfer of interest is one which requires written approval of the Maritime Administrator in accordance with rules in 46 CFR part 221, evidence of that approval must be presented for filing with the instrument effecting the transfer of interest.
Note:
If the grantee(s) of an ownership interest in a vessel described in paragraphs (c)(1) or (d) of this section do(es) not make application for documentation, a declaration of citizenship may be required in order to ensure that the vessel so conveyed retains any coastwise privileges to which it may be entitled.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995; USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.213 Place of filing and recording.
(a) All instruments submitted for filing and recording must be submitted to the National Vessel Documentation Center.
(b) All instruments are recorded at the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31605, June 15, 1995]
67.215 Date and time of filing.
(a) An instrument is deemed filed at the actual date and time at which the instrument is received by the National Vessel Documentation Center, except as provided in paragraph (b) of this section. Any materials submitted to supplement an instrument after the instrument is filed are deemed part of the original filing and relate back to the date and time of that filing.
(b) If filing of an instrument is subject to termination in accordance with § 67.217(a) and a new instrument is filed as a substitute for the original instrument, the filing of the original instrument will be terminated in accordance with § 67.217(c) and the substitute instrument will be considered a new filing. The substitute instrument will be deemed filed at the actual time and date it is received by the National Vessel Documentation Center.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995]
67.217 Termination of filing and disposition of instruments.
(a) The filing of an instrument is subject to termination if:
(1) It is determined that the instrument cannot be recorded because the instrument itself is not in substantial compliance with the applicable regulations in this part;
(2) The filing was not made in compliance with the requirements of § 67.213;
(3) The Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted with the instrument(s) was not made in substantial compliance with the applicable regulations of this part;
(4) The owner of the vessel submits an Application, Consent, and Approval for Withdrawal of Application for Documentation or Exchange of Certificate of Documentation (form CG-4593), with mortgagee consent, if applicable; or
(5) Another instrument is filed evidencing satisfaction or release of the subject instrument and the subject instrument is one described in subpart Q of this part.
(b) Ninety days prior to terminating the filing pursuant to a reason listed in paragraphs (a) (1), (2), or (3) of this section, the National Vessel Documentation Center will send written notice detailing the reasons the filing is subject to termination to the following person(s) and any agent known to be acting on behalf of the same:
(1) The applicant for documentation, if a bill of sale, instrument in the nature of a bill of sale, or a deed of gift;
(2) The mortgagee or assignee, if a mortgage or assignment or amendment thereof;
(3) The claimant, if a notice of claim of lien; or
(4) The lender first named in an interlender agreement affecting a mortgage, preferred mortgage, or related instrument.
(c) If the reason(s) which subject the filing to termination remain uncorrected for a period of 90 days after the notice described in paragraph (b) of this section is sent, or upon receipt of the request for withdrawal described in paragraph (a)(4) of this section, or satisfaction or release as described in paragraph (a)(5) of this section, the instrument will be returned to either:
(1) The applicant for documentation, if a bill of sale, instrument in the nature of a bill of sale, or a deed of gift;
(2) The mortgagee or assignee, if a mortgage or assignment or amendment thereof;
(3) The claimant, if a notice of claim of lien;
(4) The lender first named in an interlender agreement affecting a mortgage, preferred mortgage, or related instrument; or
(5) An agent for any appropriate party, provided that the agent has filed with the Coast Guard a writing bearing the original signature of the appropriate party(ies) clearly identifying the instrument(s) being returned and stating that the instrument(s) may be returned to the agent.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31605, June 15, 1995]
67.218 Optional filing of instruments in portable document format as attachments to electronic mail.
(a) Any instrument identified as eligible for filing and recording under § 67.200 may be submitted in portable document format (.pdf) as an attachment to electronic mail (e-mail) for filing at the National Vessel Documentation Center. The e-mail address to be used for instrument filing may be obtained from the National Vessel Documentation Center Web site. If the instrument submitted for filing in .pdf format pertains to a vessel that is not a currently documented vessel, a completed Application for Initial Issue, Exchange, or Replacement Certificate of Documentation, or Return to Documentation (form CG-1258) or a letter application for deletion from documentation must already be on file with the National Vessel Documentation Center or must be submitted in .pdf format with the instrument being submitted in .pdf format for filing.
(b) All instruments submitted for filing in .pdf format must be clearly legible, be submitted from 81⁄2 inch by 11 inch paper in not less than 10-point type size, and submitted as an attachment to e-mail.
(c) The e-mail required by paragraph (b) should indicate:
(1) The name, address, telephone number, and e-mail address of the person submitting the instrument for filing in .pdf format;
(2) The number of pages submitted for filing in .pdf format; and
(3) The name of the vessel, official number or hull identification number of the vessel(s), and the name(s) of the owner(s) of the vessel(s) to which the instrument relates.
(d) The filing of any instrument submitted for filing in .pdf format is terminated and the instrument will be returned to the submitter if the instrument is subject to termination for any cause under § 67.217(a).
[USCG-2007-28098, 72 FR 42312, Aug. 2, 2007]
What are the Vessel Documentation Endorsements?
A Vessel Documentation Search Provides Info About a Vessel and Its Certificate
A vessel documentation query through our site will provide the date when the vessel’s Certificate of Documentation was issued as well as when it will expire.
This search will also include information about the vessel's dimensions, endorsements, particulars (such as size, etc.). So long as you have the vessel’s HIN or ON, you can acquire this information through our site.
Use this link to perform a vessel documentation search.
More Than a Vessel Documentation Search
This search will not provide ownership information. That information can be obtained through an Abstract of Title. You can apply here for an Abstract of Title.
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
A vessel documentation query through our site will provide the date when the vessel’s Certificate of Documentation was issued as well as when it will expire.
This search will also include information about the vessel's dimensions, endorsements, particulars (such as size, etc.). So long as you have the vessel’s HIN or ON, you can acquire this information through our site.
Use this link to perform a vessel documentation search.
More Than a Vessel Documentation Search
This search will not provide ownership information. That information can be obtained through an Abstract of Title. You can apply here for an Abstract of Title.
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
How to Do a Boat Documentation Search and What it Will Tell You
A boat documentation search allows you to find out information about a specific vessel. One of the most common reasons for doing so is if you are looking for a used boat to purchase but there might also be other reasons for a search. The information you get from the search will tell you vital stats and background specifics about the vessel so you can determine if it’s a good choice to buy or not. If you’re new to the process, taking it step-by-step will help you get from start to finish with ease. Here’s how to access the boat search and what you’ll find when it’s complete.
[caption id="attachment_157399" align="alignnone" width="300"] Vessel Search[/caption]
Gather the Necessary Information
You can easily do an online boat documentation search, but you’ll need an important piece of information, which you’ll input into the system to generate the vessel’s particulars. That is the HIN (hull identification number), which is the official number assigned to the boat. You can enter it in capital or lowercase letters, but it must match exactly. If you put in the wrong number, you will end up with information that doesn’t match the boat you’re looking for. You can use the online system to pay for your search as well, making it simple and quick to get the job done.
The Information You’ll Get
The data produced when you carry out a boat documentation search includes information about ownership, preferred mortgage filings, notices for lien claims, and other supplemental information about the vessel. If the boat is registered beyond the federal level, whether it’s at the state level or foreign registries, you may get additional information beyond this. It’s also important to keep in mind that there could be facts about the boat that do not come on a search if they have not been shared with the appropriate entities.
Vessel Particulars
In addition to the above-mentioned information, your vessel search can also provide information about the boat itself. That includes the name, official number, hull identification number, and a flag associated with the boat. The report might also show the dimensions of the craft, including its length and layout. You may also find service and maintenance information and tonnage facts. The report could also share documents and certificates associated with the boat, including the Certificate of Documentation.
What You Won’t Find
As of 2018, the personally identifiable information (PII) was removed from a boat documentation search. That means you won’t have access to the owner or managing owner’s name or address. If you need this proof, you’ll have to search for it elsewhere. You can request a U.S. Coast Guard Abstract of Title on the USCG website.
Doing a boat documentation search can turn up valuable information if you want to know more about a specific vessel, whether you’re looking to buy it or otherwise need the facts about it. The process is easy and can be done in just a few minutes. Ready to find what you need? Contact us and we can help you get the process going.
[caption id="attachment_157399" align="alignnone" width="300"] Vessel Search[/caption]
Gather the Necessary Information
You can easily do an online boat documentation search, but you’ll need an important piece of information, which you’ll input into the system to generate the vessel’s particulars. That is the HIN (hull identification number), which is the official number assigned to the boat. You can enter it in capital or lowercase letters, but it must match exactly. If you put in the wrong number, you will end up with information that doesn’t match the boat you’re looking for. You can use the online system to pay for your search as well, making it simple and quick to get the job done.
The Information You’ll Get
The data produced when you carry out a boat documentation search includes information about ownership, preferred mortgage filings, notices for lien claims, and other supplemental information about the vessel. If the boat is registered beyond the federal level, whether it’s at the state level or foreign registries, you may get additional information beyond this. It’s also important to keep in mind that there could be facts about the boat that do not come on a search if they have not been shared with the appropriate entities.
Vessel Particulars
In addition to the above-mentioned information, your vessel search can also provide information about the boat itself. That includes the name, official number, hull identification number, and a flag associated with the boat. The report might also show the dimensions of the craft, including its length and layout. You may also find service and maintenance information and tonnage facts. The report could also share documents and certificates associated with the boat, including the Certificate of Documentation.
What You Won’t Find
As of 2018, the personally identifiable information (PII) was removed from a boat documentation search. That means you won’t have access to the owner or managing owner’s name or address. If you need this proof, you’ll have to search for it elsewhere. You can request a U.S. Coast Guard Abstract of Title on the USCG website.
Doing a boat documentation search can turn up valuable information if you want to know more about a specific vessel, whether you’re looking to buy it or otherwise need the facts about it. The process is easy and can be done in just a few minutes. Ready to find what you need? Contact us and we can help you get the process going.
“Tonnage” in Vessel Documentation
In Vessel Documentation, “Tonnage” Refers to a Vessel’s Volumetric Measurement
Tonnage doesn’t just mean “weight” in vessel documentation contexts. Rather, it refers to a vessel’s volumetric measurement.
This includes portable enclosed spaces, and is calculated as either gross or net tonnage.
For further clarification:
Net Tonnage: Reflects the usable capacity, excluding deck cargo.
Gross Tonnage: Represents the overall size of the vessel.
Click here for USCG vessel renewal.
USCG Vessel Renewal and Beyond at the National Documentation Portal
Easily renew your vessel documentation, replace missing forms, request an Abstract of Title, or conduct a documentation search. The National Documentation Portal provides all the tools necessary for managing vessel documentation needs efficiently.
For more details, consult the regulations below:
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
Subpart J—Application for Special Qualifications for Vessel Documentation
67.130 Submission of applications.
All applications made under this subpart and all subsequent filings to effect documentation, except as provided in § 67.133(b), must be submitted to the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31604, June 15, 1995]
67.131 Forfeited vessels.
In addition to any other submissions required by this part, the owner of a forfeited vessel applying for a Certificate of Documentation for that vessel must submit the following:
(a) Where the vessel has been adjudged forfeit, or the proceeds of the sale of the vessel have been adjudged forfeit to the Federal Government of the United States by a Federal District Court, a copy of the court order certified by an official of the court;
(b) Where the vessel was forfeited to the Federal Government of the United States under an administrative forfeiture action, an affidavit from an officer of the agency which performed the forfeiture who has personal knowledge of the particulars of the vessel's forfeiture or a Declaration of Forfeiture issued by the agency which performed the forfeiture.
67.132 Special legislation.
(a) Vessels not otherwise entitled to be operated in the coastwise trade or in the fisheries may obtain these privileges as a result of special legislation by the Congress of the United States.
(b) In addition to any other submissions required by this part, the owner of a vessel which is entitled to engage in a specified trade because it is the subject of special legislation must include a copy of the legislation to establish the entitlement.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.133 Wrecked vessels.
(a) A vessel owner requesting a determination that the vessel is wrecked within the meaning of 46 U.S.C. 12107 must submit the following to the Director, National Vessel Documentation Center:
(1) Competent and persuasive evidence of the occasion and location of the casualty. Coast Guard situation or investigation reports are acceptable as casualty evidence. Other competent and persuasive evidence may be accepted in the discretion of the Director, National Vessel Documentation Center.
(2) A writing setting forth the physical location of the vessel, containing a guarantee that the requesting party assumes full responsibility for all costs, liabilities, and other expenses that arise in conjunction with the services performed by the board of appraisers, and stating that at the time of documentation the vessel will be owned by a citizen of the United States.
(b) In addition to other submissions required by this part, a vessel owner applying for a Certificate of Documentation for a vessel accorded privileges by the Wrecked Vessel Statute 46 U.S.C. 12107 must include a copy of the determination of the Director, National Vessel Documentation Center that the vessel qualifies for documentation under the statute.
Note:
The determination of the appraised salved value must be made by a board of three appraisers appointed by the Director, National Vessel Documentation Center. The board must determine that the repairs made upon the vessel are equal to three times the appraised salvage value. The determination of the appraised salvage value will include consideration of the fact that if the vessel is found in compliance with the Wrecked Vessel Statute it will attain coastwise and fishery privileges. The cost of the board must be borne by the applicant.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
Tonnage doesn’t just mean “weight” in vessel documentation contexts. Rather, it refers to a vessel’s volumetric measurement.
This includes portable enclosed spaces, and is calculated as either gross or net tonnage.
For further clarification:
Net Tonnage: Reflects the usable capacity, excluding deck cargo.
Gross Tonnage: Represents the overall size of the vessel.
Click here for USCG vessel renewal.
USCG Vessel Renewal and Beyond at the National Documentation Portal
Easily renew your vessel documentation, replace missing forms, request an Abstract of Title, or conduct a documentation search. The National Documentation Portal provides all the tools necessary for managing vessel documentation needs efficiently.
For more details, consult the regulations below:
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1003, as amended by USCG-2001-10224, 66 FR 48620, Sept. 21, 2001]
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG-1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG-1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52190, Sept. 30, 1998]
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG-1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation in accordance with subpart K of this part, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce's Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998]
Subpart I—Marking Requirements for Vessel Documentation
67.120 General requirement.
No Certificate of Documentation issued under this part will be deemed valid for operation of the vessel until the vessel is marked in accordance with this subpart.
67.121 Official number marking requirement.
The official number of the vessel, preceded by the abbreviation “NO.” must be marked in block-type Arabic numerals not less than three inches in height on some clearly visible interior structural part of the hull. The number must be permanently affixed to the vessel so that alteration, removal, or replacement would be obvious. If the official number is on a separate plate, the plate must be fastened in such a manner that its removal would normally cause some scarring of or damage to the surrounding hull area.
67.123 Name and hailing port marking requirements.
(a) For vessels other than those covered in paragraphs (b) and (c) of this section, the name of the vessel must be marked on some clearly visible exterior part of the port and starboard bow and the stern of the vessel. The hailing port of the vessel must be marked on some clearly visible exterior part of the stern of the vessel.
(b) Vessels with square bow. For vessels having a square bow, the name of the vessel must be marked on some clearly visible exterior part of the bow in a manner to avoid obliteration. The name and hailing port must be marked on some clearly visible exterior part of the stern.
(c) Recreational vessels. For vessels documented exclusively for recreation, the name and hailing port must be marked together on some clearly visible exterior part of the hull.
(d) The markings required by paragraphs (a), (b), and (c) of this section, which may be made by the use of any means and materials which result in durable markings, must be made in clearly legible letters of the Latin alphabet or Arabic or Roman numerals not less than four inches in height.
67.125 Disputes.
The OCMI for the zone in which the vessel is principally operated has final authority in any disputes concerning the permanence, durability, legibility, or placement of a vessel's markings.
Subpart J—Application for Special Qualifications for Vessel Documentation
67.130 Submission of applications.
All applications made under this subpart and all subsequent filings to effect documentation, except as provided in § 67.133(b), must be submitted to the National Vessel Documentation Center.
[CGD 95-014, 60 FR 31604, June 15, 1995]
67.131 Forfeited vessels.
In addition to any other submissions required by this part, the owner of a forfeited vessel applying for a Certificate of Documentation for that vessel must submit the following:
(a) Where the vessel has been adjudged forfeit, or the proceeds of the sale of the vessel have been adjudged forfeit to the Federal Government of the United States by a Federal District Court, a copy of the court order certified by an official of the court;
(b) Where the vessel was forfeited to the Federal Government of the United States under an administrative forfeiture action, an affidavit from an officer of the agency which performed the forfeiture who has personal knowledge of the particulars of the vessel's forfeiture or a Declaration of Forfeiture issued by the agency which performed the forfeiture.
67.132 Special legislation.
(a) Vessels not otherwise entitled to be operated in the coastwise trade or in the fisheries may obtain these privileges as a result of special legislation by the Congress of the United States.
(b) In addition to any other submissions required by this part, the owner of a vessel which is entitled to engage in a specified trade because it is the subject of special legislation must include a copy of the legislation to establish the entitlement.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993, as amended by USCG-2009-0702, 74 FR 49230, Sept. 25, 2009]
67.133 Wrecked vessels.
(a) A vessel owner requesting a determination that the vessel is wrecked within the meaning of 46 U.S.C. 12107 must submit the following to the Director, National Vessel Documentation Center:
(1) Competent and persuasive evidence of the occasion and location of the casualty. Coast Guard situation or investigation reports are acceptable as casualty evidence. Other competent and persuasive evidence may be accepted in the discretion of the Director, National Vessel Documentation Center.
(2) A writing setting forth the physical location of the vessel, containing a guarantee that the requesting party assumes full responsibility for all costs, liabilities, and other expenses that arise in conjunction with the services performed by the board of appraisers, and stating that at the time of documentation the vessel will be owned by a citizen of the United States.
(b) In addition to other submissions required by this part, a vessel owner applying for a Certificate of Documentation for a vessel accorded privileges by the Wrecked Vessel Statute 46 U.S.C. 12107 must include a copy of the determination of the Director, National Vessel Documentation Center that the vessel qualifies for documentation under the statute.
Note:
The determination of the appraised salved value must be made by a board of three appraisers appointed by the Director, National Vessel Documentation Center. The board must determine that the repairs made upon the vessel are equal to three times the appraised salvage value. The determination of the appraised salvage value will include consideration of the fact that if the vessel is found in compliance with the Wrecked Vessel Statute it will attain coastwise and fishery privileges. The cost of the board must be borne by the applicant.
[CGD 89-007, CGD 89-007a, 58 FR 60266, Nov. 15, 1993; 58 FR 65131, Dec. 13, 1993, as amended by CGD 95-014, 60 FR 31604, June 15, 1995; USCG-1998-4442, 63 FR 52191, Sept. 30, 1998; USCG-2016-0531, 82 FR 43864, Sept. 20, 2017]
Boat Name Database Access
Boat Name Search Through Our Site
Our site can be accessed for a “boat name search” essentially. Through this search function, vessel owners can search for vessels by Official Number (ON) and Hull Identification Number (HIN).
With this search, vessel owners can learn the name of a vessel. Additionally, they can find information such as the vessel’s flag, its service information, tonnage, dimensions, and even when its Certificate of Documentation was issued as well as when it will expire.
This database will not include the identity of the vessel’s owner, nor will it have any information about mortgages, liens, and the like. To obtain that information, vessel owners should use this link to apply for an Abstract of Title.
National Documentation Portal for Documented Vessel Owners
Coast Guard vessel documentation has to be renewed every year. However, this can be renewed for 1-5 years from the date of issuance.
Vessel financing has been enhanced through the availability of preferred mortgages on documented vessels since 1920.
For a recently purchased vessel that already has a documented vessel number, use this form for a Transfer Exchange of USCG Documentation.
If you have a vessel’s Official Number or Hull Identification Number (HIN), you can conduct a vessel documentation search. This will give you a vessel’s dimensions, information about its flag, name, vessel documentation status, and more. It will not include any mortgages/liens against the vessel nor will it include any information about the vessel owner(s).
If you have further questions about American vessel documentation, contact the National Documentation Portal at [email protected] or (866) 343-0530 Monday-Friday, 8 AM to 4:30 PM.
Law for Boat Documentation
67.5 Vessels eligible for documentation.
Any vessel of at least five net tons wholly owned by a citizen or citizens of the United States is eligible for documentation under this part. This includes, but is not limited to, vessels used exclusively for recreational purposes and vessels used in foreign trade.
67.7 Vessels requiring documentation.
Any vessel of at least five net tons which engages in the fisheries on the navigable waters of the United States or in the Exclusive Economic Zone, or coastwise trade, unless exempt under § 67.9(c), must have a Certificate of Documentation bearing a valid endorsement appropriate for the activity in which engaged.
Subpart C—Citizenship Requirements for Vessel Documentation
67.30 Requirement for citizen owner.
Certificates of Documentation may be issued under this part only to vessels which are wholly owned by United States citizens. Pursuant to extraordinary legislation at 46 U.S.C. 12118 (Bowater Amendment) and 46 U.S.C. 12117 (Oil Pollution Act of 1990), Certificates of Documentation with limited endorsements may be issued in accordance with part 68 of this chapter to vessels owned by certain persons who are not citizens as defined in this part.
67.31 Stock or equity interest requirements.
(a) The stock or equity interest requirements for citizenship under this subpart encompass: title to all classes of stock; title to voting stock; and ownership of equity. An otherwise qualifying corporation or partnership may fail to meet stock or equity interest requirements because: Stock is subject to trust or fiduciary obligations in favor of non-citizens; non-citizens exercise, directly or indirectly, voting power; or non-citizens, by any means, exercise control over the entity. The applicable stock or equity interest requirement is not met if the amount of stock subject to obligations in favor of non-citizens, non-citizen voting power, or non-citizen control exceeds the percentage of the non-citizen interest permitted.
(b) For the purpose of stock or equity interest requirements for citizenship under this subpart, control of non-fishing industry vessels includes an absolute right to: Direct corporate or partnership business; limit the actions of or replace the chief executive officer, a majority of the board of directors, or any general partner; direct the transfer or operations of any vessel owned by the corporation or partnership; or otherwise exercise authority over the business of the corporation or partnership. Control does not include the right to simply participate in these activities or the right to receive a financial return, e.g., interest or the equivalent of interest on a loan or other financing obligations.
(c) For the purpose of this section, control of a fishing industry vessel means having:
(1) The right to direct the business of the entity that owns the vessel;
(2) The right to limit the actions of or to replace the chief executive officer, the majority of the board of directors, any general partner, or any person serving in a management capacity of the entity that owns the vessel;
(3) The right to direct the transfer, the operation, or the manning of a vessel with a fishery endorsement.
(d) For purposes of meeting the stock or equity interest requirements for citizenship under this subpart where title to a vessel is held by an entity comprised, in whole or in part, of other entities which are not individuals, each entity contributing to the stock or equity interest qualifications of the entity holding title must be a citizen eligible to document vessels in its own right with the trade endorsement sought.
67.33 Individual.
An individual is a citizen if native-born, naturalized, or a derivative citizen of the United States, or otherwise qualifies as a United States citizen.
67.35 Partnership.
A partnership meets citizenship requirements if all its general partners are citizens, and:
(a) For the purpose of obtaining a registry or recreational endorsement, at least 50 percent of the equity interest in the partnership is owned by citizens.
(b) For the purpose of obtaining a fishery endorsement, at least 75 percent of the equity interest in the partnership, at each tier of the partnership and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement at least 75 percent of the equity interest in the partnership is owned by citizens or the vessel qualifies under § 68.60 or § 68.105 of this chapter.
67.36 Trust.
(a) For the purpose of obtaining a registry or recreational endorsement, a trust arrangement meets citizenship requirements if:
(1) Each of its trustees is a citizen; and
(2) Each beneficiary with an enforceable interest in the trust is a citizen.
(b) For the purpose of obtaining a fishery endorsement, a trust arrangement meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the equity interest in the trust, at each tier of the trust and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a trust arrangement meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the equity interest in the trust is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
67.37 Association or joint venture.
(a) An association meets citizenship requirements if each of its members is a citizen.
(b) A joint venture meets citizenship requirements if each of its members is a citizen.
67.39 Corporation.
(a) For the purpose of obtaining a registry or a recreational endorsement, a corporation meets citizenship requirements if:
(1) It is incorporated under the laws of the United States or of a State;
(2) Its chief executive officer, by whatever title, is a citizen;
(3) Its chairman of the board of directors is a citizen; and
(4) No more of its directors are non-citizens than a minority of the number necessary to constitute a quorum.
(b) For the purpose of obtaining a fishery endorsement, a corporation meets citizenship requirements if:
(1) It meets all the requirements of paragraph (a) of this section; and
(2) At least 75 percent of the stock interest in the corporation, at each tier of the corporation and in the aggregate, is owned by citizens.
(c) For the purpose of obtaining a coastwise endorsement a corporation meets citizenship requirements if:
(1) It meets the requirements of paragraph (a) of this section and at least 75 percent of the stock interest in the corporation is owned by citizens; or
(2) It meets the requirements of § 68.60 or § 68.105 of this chapter.
(d) A corporation which does not meet the stock interest requirement of paragraph (c) of this section may qualify for limited coastwise trading privileges by meeting the requirements of part 68 of this chapter.
67.41 Governmental entity.
A governmental entity is a citizen for the purpose of obtaining a vessel document if it is an entity of the Federal Government of the United States or of the government of a State as defined in § 67.3.
67.43 Evidence of citizenship.
When received by the Coast Guard, a properly completed original Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) establishes a rebuttable presumption that the applicant is a United States citizen.
67.47 Requirement for Maritime Administration approval.
(a) The following transactions, among others, require approval of the Maritime Administration in accordance with 46 CFR part 221:
(1) Placement of the vessel under foreign registry;
(2) Operation of the vessel under the authority of a foreign country; and
(3) Sale or transfer of an interest in or control of the vessel from a citizen of the United States to a person not a citizen of the United States, as defined in 46 U.S.C. 50501.
(b) A Certificate of Documentation may not be issued for a vessel which subsequent to the last issuance of a Certificate of Documentation has undergone any transaction listed in paragraph (a) of this section, even if the owner meets the citizenship requirements of this subpart, unless evidence is provided that the Maritime Administration approved the transaction.
(c) The restriction imposed by paragraph (b) of this section does not apply to a vessel identified in § 67.11(b).
Subpart D—Title Requirements for Vessel Documentation
67.50 Requirement for title evidence.
The owner of a vessel must present title evidence in accordance with one of the methods specified in this subpart:
(a) When application is made for a coastwise endorsement for a vessel which has not previously been qualified for such endorsement;
(b) For initial documentation of a vessel;
(c) When the ownership of a documented vessel changes in whole or in part;
(d) When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution, without dissolution of the partnership; or
(e) When a vessel which has been deleted from documentation is returned to documentation and there has been an intervening change in ownership.
67.53 Methods of establishing title.
Title to a vessel may be established through one of the following methods:
(a) Simplified method without evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes chain of title from that registration to the present owner.
(b) Simplified method with evidence of build. The owner must produce a copy of the last registration of the vessel (State, Federal, or foreign) and evidence which establishes the chain of title from that registration to the present owner along with evidence of the facts of build in accordance with subpart F of this part.
(c) Complete chain of title, without evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner.
(d) Complete chain of title, with evidence of citizenship for each entity in that chain of title. The owner must provide evidence which establishes:
(1) The facts of build in accordance with subpart F of this part; and
(2) A complete chain of title for the vessel from the person for whom the vessel was built to the present owner, accompanied by competent and persuasive evidence establishing the citizenship of each entity in the chain of title.
67.55 Requirement for removal from foreign registry.
The owner of a vessel must present evidence of removal of the vessel from foreign registry whenever:
(a) The owner applies for initial documentation of a vessel that has at any time been registered under the laws of a foreign country; or
(b) The owner applies for reentry into documentation of a vessel that had been registered under the laws of a foreign country since it was last documented under the laws of the United States.
67.57 Extent of title evidence required for initial documentation.
(a) Vessels never registered under any system:
(1) Where a coastwise endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, the only title evidence required for a vessel being documented by the owner for whom it was built is the certification of the builder (form CG–1261) described in § 67.99. Any other applicant must present title evidence in accordance with either paragraph (c) or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, the only title evidence required for a vessel being documented by the first owner of the vessel is the certification of the builder (form CG–1261) described in § 67.99, or a Manufacturer’s Certificate of Origin. Any other applicant must also present title evidence in accordance with either paragraph (c)(2) or (d)(2) of § 67.53.
Note:
Manufacturer’s Certificates of Origin are sometimes used as shipping documents for vessels, and may recite as the first owner a person other than the person for which the vessel was built. Therefore, a chain of title which begins with a Certificate of Origin will be deemed incomplete.
(b) Vessels previously registered under the laws of a State or a foreign government:
(1) Where a coastwise endorsement is sought, title evidence must be presented in accordance with § 67.53(d).
(2) Where a fishery endorsement is sought, title evidence must be presented in accordance with paragraph (b), (c), or (d) of § 67.53.
(3) Where a registry or recreational endorsement is sought, title evidence must be presented in accordance with paragraph (a), (b), (c), or (d) of § 67.53.
67.59 Extent of title evidence required for change in ownership of a documented vessel.
When the ownership of a documented vessel changes, in whole or in part, the applicant for documentation must present:
(a) Title evidence in accordance with subpart E of this part to reflect all ownership changes subsequent to the last issuance of a Certificate of Documentation; and
(b) Where a registry, fishery, or recreational endorsement is sought, evidence of the citizenship of all owners subsequent to the last owner for whom the vessel was documented except for a vessel:
(1) Identified in § 67.11(b); or
(2) For which the Maritime Administration has granted approval for transfer or sale under 46 CFR part 221.
(c) Where a coastwise endorsement is sought, evidence establishing the citizenship of all owners subsequent to the last owner for whom the vessel was documented with a coastwise endorsement, if such evidence is not already on file with the Coast Guard. If the vessel has never been documented with a coastwise endorsement, evidence must be presented to establish the citizenship of each owner of the vessel for whom such evidence is not already on file with the Coast Guard.
67.61 Extent of title evidence required for vessels returning to documentation.
(a) When the owner of a vessel which has been deleted from documentation applies to have the vessel returned to documentation, the owner must, except as provided in paragraphs (b) and (c) of this section, provide evidence establishing the complete chain of title from the last owner under documentation, and citizenship evidence for all owners in that chain of title.
(b) When a vessel is returned to documentation after having been under foreign registry, the owner must provide a copy of the last foreign registry, the evidence of removal from foreign registry required by § 67.55, and evidence establishing the complete chain of title from the last owner under foreign registry. No citizenship evidence need be provided for owners in that chain of title.
(c) The owner of a vessel identified in § 67.11(b) or for which the Maritime Administration has granted approval for transfer or sale, either by written order or by general approval in 46 CFR part 221, and which was under a State or Federal registration or titling system, must provide a copy of the last registration or title, the evidence of removal from foreign registry required by § 67.55, if applicable, and evidence establishing the complete chain of title from the last owner under such registry or title. No citizenship evidence need be provided for owners in that chain of title.
Note:
Although vessels returned to documentation without a complete chain of title are not eligible for a coastwise endorsement, this does not preclude such an endorsement if the chain of title, with citizenship evidence, is completed at a later date.
Subpart E—Acceptable Title Evidence; Waiver
67.70 Original owner.
The builder’s certification described in § 67.99 serves as evidence of the original owner’s title to a vessel.
67.73 Transfers prior to documentation.
A transfer of vessel title prior to documentation may be evidenced by:
(a) Completion of the transfer information on the reverse of the builder’s certification on form CG–1261;
(b) Completion of the transfer information on the reverse of the Manufacturer’s Certificate of Origin; or
(c) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part.
67.75 Transfers by sale or donation subsequent to documentation.
(a) Except as otherwise provided in this subpart, transfers of vessel title must be evidenced by a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part. Except as otherwise provided in subpart O of this part, each bill of sale must be accompanied by a declaration of citizenship from the new owner, executed on the appropriate Maritime Administration form described in § 67.211.
(b) The bill of sale form used may be form CG–1340 or form CG–1356, as appropriate.
(c) An applicant for documentation who cannot produce required title evidence in the form of an instrument eligible for filing and recording in accordance with subpart P of this part may apply for a waiver of that requirement in accordance with the provisions of § 67.89.
67.77 Passage of title by court action.
(a) When title to a vessel has passed by court action, that passage must be established by copies of the relevant court order(s) certified by an official of the court.
(b) When authority to transfer a vessel has been conferred by court action, that authority must be established by copies of the relevant court order(s) certified by an official of the court.
67.79 Passage of title without court action following death of owner.
(a) When title to a vessel formerly owned in whole or in part by an individual now deceased passes without court action, an applicant for documentation must present:
(1) When title passes to a surviving joint tenant or tenants or to a tenant by the entirety, a copy of the death certificate, certified by an appropriate State official; or
(2) Where the laws of cognizant jurisdiction permit passage of title without court action, evidence of compliance with applicable State law.
(b) Passage of title subsequent to devolutions such as those described in paragraph (a) of this section, must be established in accordance with the remainder of this subpart.
67.81 Passage of title in conjunction with a corporate merger or similar transaction.
When the title to a vessel has passed as the result of a corporate merger or similar transaction wherein the assets of one corporation have been transferred to another, the passage of title must be established by:
(a) Materials, such as a resolution of the board of directors or shareholders of the corporation which held title to the vessel before the transaction, which either unequivocally transfers all of the assets of the corporation or which specifically identifies the vessel as being among the assets transferred; and
(b) In jurisdictions where there is an official recognition of corporate mergers and similar transactions, a copy of such official recognition certified by the cognizant official of that jurisdiction.
67.83 Passage of title by extra-judicial repossession and sale.
When title to a documented vessel has passed by reason of an extra-judicial repossession and sale, such passage must be established by:
(a) A copy of the instrument under which foreclosure was made;
(b) An affidavit from the foreclosing party setting forth the reasons for foreclosure, the chronology of foreclosure, the statute(s) under which foreclosure was made, and the steps taken to comply with the relevant instrument and statute(s);
(c) Evidence of substantial compliance with the relevant instrument and statute(s); and
(d) A bill of sale which meets the criteria for filing and recording set forth in subpart P of this part from the foreclosing party as agent for the defaulting owner(s).
67.85 Change in general partners of partnership.
When the general partners of a partnership owning a documented vessel change by addition, deletion, or substitution without dissolution of the partnership, the change must be established by a written statement from a surviving general partner detailing the nature of the change.
67.87 Change of legal name of owner.
(a) When the name of a corporation which owns a documented vessel changes, the corporation must present certification from the appropriate governmental agency evidencing registration of the name change.
(b) When the name of an individual who owns a documented vessel changes for any reason, competent and persuasive evidence establishing the change must be provided.
67.89 Waiver of production of a bill of sale eligible for filing and recording.
(a) When the evidence of title passage required by this subpart is a bill of sale which meets the criteria for filing and recording set forth in subpart P of this part, and the applicant is unable to produce a bill of sale meeting those criteria, the applicant may request that the Director, National Vessel Documentation Center waive that requirement.
(b) No waiver of the requirement to produce a bill of sale eligible for filing and recording may be granted unless the applicant provides:
(1) A written statement detailing the reasons why an instrument meeting the filing and recording criteria of this part cannot be obtained; and
(2) Competent and persuasive evidence of the passage of title.
67.91 Passage of title pursuant to operation of State law.
When title to a documented vessel has passed by operation of State law for reasons other than those specified in this subpart, such passage must be established by:
(a) A copy of the statute permitting transfer of title to the vessel and setting forth procedures to be followed in disposing of the vessel;
(b) An affidavit from the party acting against the vessel, setting forth the basis for selling the vessel, and the steps taken to comply with the requirements of the statute under which title passes;
(c) Evidence of substantial compliance with the relevant statute(s); and
(d) A bill of sale which meets the criteria for filing and recording from the acting party as agent for the owner(s) of record.
Note:
State law authorizing a marina to dispose of abandoned vessels is an example of passage of title by operation of law contemplated by § 67.91.
Subpart F—Build Requirements for Vessel Documentation
67.95 Requirement for determination.
Evidence that a vessel was built in the United States must be on file for any vessel for which a coastwise or fishery endorsement is sought, unless the vessel is otherwise qualified for those endorsements/
67.97 United States built.
To be considered built in the United States a vessel must meet both of the following criteria:
(a) All major components of its hull and superstructure are fabricated in the United States; and
(b) The vessel is assembled entirely in the United States.
67.99 Evidence of build.
(a) Evidence of the facts of build may be either a completed original form CG–1261, or other original document containing the same information, executed by a person having personal knowledge of the facts of build because that person:
(1) Constructed the vessel;
(2) Supervised the actual construction of the vessel; or
(3) Is an officer or employee of the company which built the vessel and has examined the records of the company concerning the facts of build of the vessel.
(b) A vessel owner applying for documentation must file a separate certificate from each builder involved in the construction of the vessel.
(c) A Manufacturer’s Certificate of Origin is not evidence of the facts of build.
67.101 Waiver of evidence of build.
(a) A vessel owner applying for documentation unable to obtain the evidence of build required by § 67.99 may apply for a waiver of that requirement to the Director, National Vessel Documentation Center.
(b) No waiver of the requirement in § 67.99 to produce evidence of build may be granted unless the applicant provides:
(1) A written request for the waiver, explaining why the evidence required by § 67.99 cannot be furnished; and
(2) Competent and persuasive evidence of the facts of build.
Subpart G—Tonnage and Dimension Requirements for Vessel Documentation
67.105 Requirement for determination.
The gross and net tonnage and dimensions of a vessel must be determined:
(a) For initial documentation;
(b) Whenever there is a change in the gross or net tonnage or dimensions of a documented vessel; or
(c) When the gross or net tonnage of a vessel returning to documentation has changed since the vessel was last documented.
67.107 System of measurement; evidence.
(a) The gross and net tonnage and dimensions of a vessel for purposes of this part are determined in accordance with 46 CFR part 69.
(b) A certificate of measurement issued by an authorized official is the only acceptable evidence of the gross and net tonnage of a vessel measured in accordance with subpart B, C, or D of 46 CFR part 69. A certificate of measurement is not issued for vessels measured under subpart E of 46 CFR part 69 since the gross and net tonnage are determined as part of the documentation process.
Subpart H—Assignments and Designations Required for Vessel Documentation
67.111 Assignment of official number.
(a) The owner of a vessel must submit an Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) to the Director, National Vessel Documentation Center, to apply for an official number for the vessel when:
(1) Application is made for initial documentation of the vessel; or
(2) An existing vessel has been severed, with two or more vessels resulting. In this case, the official number of the original vessel is retired and the owner of each resulting vessel must apply for designation of a new official number.
(b) Upon receipt of form CG–1258, the Director, National Vessel Documentation Center will have an official number assigned to the vessel and furnish it to the vessel owner.
67.113 Managing owner designation; address; requirement to report change of address.
The owner of each vessel must designate a managing owner on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (CG–1258).
(a) The managing owner of a vessel owned by one person is the owner of the vessel.
(b) The managing owner of a vessel owned by more than one person must be one of the owners. The person designated as managing owner must have an address in the United States except where no owner of the vessel has an address in the United States.
(c) The managing owner of a vessel owned in a trust arrangement must be one of the trustees.
(d) The address of the managing owner must be as follows:
(1) For an individual, any residence of the managing owner.
(2) For a partnership, its address:
(i) In the State under whose laws it is organized; or
(ii) Of its principal place of business.
(3) For a corporation, its address:
(i) For service of process within the State of incorporation; or
(ii) Of its principal place of business.
(e) Whenever the address of the managing owner changes, the managing owner shall notify the Director, National Vessel Documentation Center within 10 days.
67.117 Vessel name designation.
(a) The owner of a vessel must designate a name for the vessel on the Application for Initial Issue, Exchange, or Replacement of Certificate of Documentation; or Redocumentation (form CG–1258) submitted to the Director, National Vessel Documentation Center:
(1) Upon application for initial documentation of the vessel; or
(2) When the owner elects to change the name of the vessel.
(b) The name designated:
(1) Must be composed of letters of the Latin alphabet or Arabic or Roman numerals;
(2) May not be identical, actually or phonetically, to any word or words used to solicit assistance at sea; and
(3) May not contain nor be phonetically identical to obscene, indecent, or profane language, or to racial or ethnic epithets.
(c) The name of a documented vessel may not be changed without the prior approval of the Director, National Vessel Documentation Center.
(d) Until such time as the owner of a vessel elects to change the name of a vessel, the provisions of paragraph (b) of this section do not apply to vessels validly documented before January 1, 1994.
67.119 Hailing port designation.
(a) Upon application for any Certificate of Documentation, the owner of a vessel must designate a hailing port to be marked upon the vessel.
(b) The hailing port must be a place in the United States included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication 55DC.
(c) The hailing port must include the State, territory, or possession in which it is located.
(d) The Director, National Vessel Documentation Center has final authority to settle disputes as to the propriety of the hailing port designated.
(e) Until such time as the vessel owner elects to designate a new hailing port, the provisions of paragraph (c) of this section do not apply to vessels which were issued a Certificate of Documentation before July 1, 1982.